Workplace Experience Coordinator

Workplace Experience Coordinator

Scandit Tampere 

Imagine the what. Build the how.
Scandit gives people superpowers. Whether enabling delivery drivers to make quicker deliveries, matching a patient with their medication or allowing retailers to make store operations more efficient, our technology automates workflows and provides actionable insights to help businesses in a variety of industries. Join us, as we continue to expand, grow and innovate, and help take Scandit to the next level.

Joining our People team 

We put people first. Always. Our People team is central to Scandit’s success. Creating a welcoming, inclusive and spirited culture where everyone can be their best.  From helping to deliver business strategy to reshaping people processes. This is the place to be if you are looking to make a big impact as a people professional.

Your opportunity

You will play a key role in providing a great workplace experience for employees in the Tampere office. 

Front Desk Management:

• Welcome and assist employees, visitors, candidates, and vendors at the front desk. 
• Answer questions and ensure a positive experience for all visitors. 
• Be the main contact for team members and help enhance the office culture. 
• Assist senior leaders with administrative tasks like managing documents and sensitive information. Translate and create documents for the People team as needed. 
• Handle incoming calls and direct them to the right teams. 
• Handle, scan, and sort company mail to ensure timely and accurate distribution.

Office Management:

• Support Scandit Tampere-based employees with various work-related inquiries. 
• Conduct daily office inspections and resolve any issues. 
• Maintain high standards for the facility and equipment. 
• Build good relationships with tenants and other stakeholders. 
• Monitor the workplace budget to ensure it aligns with planned expenses. 
• Ticketing support in collaboration with the People Operations team.

Event Management:

• Collaborate with teams to create event concepts, prepare budgets, set deadlines, and define objectives. 
• Host events and ensure all employees are engaged and included. 
• Assist with internal and external events, ranging from 10 to 200 participants. 

Vendor Oversight:

• Monitor on-site vendors and services, such as cleaning, maintenance, and food & beverage. 
• Ensure vendors meet contractual agreements and performance standards. 
• Address any vendor-related issues promptly and maintain good communication. 

Inventory Management:  

• Manage non-IT office equipment, stationery, and kitchen supplies. 
• Ensure all necessary items are in stock and meet health and safety standards. 
• Oversee the inventory of swag for new hires and upcoming events.

Who we look for

Happy optimists, curious and passionate people, experts, and culture builders who enjoy working at pace and making things happen. Those who want to challenge the status quo and how things have been done. Does this sound like you? Here are a few other key qualities you need to bring to the role:

• 1-2 years of experience in Office Management with a fast-paced, high-growth business or a similarly relevant role.
• You’re a team player and thrive on working with your colleagues. You’re not afraid to ask for help when you need it and are happy to support the team in whichever way you can.
• Business level fluency in Finnish and English, both written and spoken. 
• You’re not afraid to be “hands-on” to get things done. You have strong organizational skills, and attention to detail and can balance multiple demands and competing priorities.
• You are proactive and you take ownership.
• Willingness to flex outside your role, your team, and (sometimes) your comfort zone to have a real impact on the business.

The good stuff
Here are just some of the reasons why people choose to build their careers at Scandit:

• An attractive individual equity plan in a high-growth company 
• Smart, people-first culture
• Flexible, office, hybrid, or home working
• Innovation hackathons 
• Global team outings 
• Festive/end of year all company celebrations 
• Your birthday off 
• Learning and development opportunities
• Mentoring programs
• Top-notch tech to enable you to do your most productive work
• Brand new optimized-for-hybrid working HQ in Zurich as well as local offices in hotspots London, Tampere, Warsaw, Boston, Singapore and Tokyo
• Specific benefits related to the location you are joining

We are proud to be “GREAT PLACE TO WORK” Certified in the UK, USA, Switzerland, France, Italy  & Poland. “UK’s BEST COMPANIES FOR WELLBEING” in the UK 

You could be the difference
We strive to create an inclusive environment that empowers our employees. We believe that our products and services benefit from our diverse backgrounds and experiences and are proud to be a safe space for all.

All applications will receive consideration for employment without regard to race, color, nationality, religion, sexual orientation, gender, gender identity, age, physical [dis]ability or length of time spent unemployed. 

Imagine the What. Build the How.