Job Summary:
WHO ARE YOU?
Do you enjoy live events? Do you excel in fast paced, creative environments? Then you’re in luck! We are looking for a highly motivated self-starter who embodies both a passion for music and a love of the live event experience. Is this you? Read on…
WHO ARE WE?
Vibee builds unforgettable destination experiences for fans around the world. Founded by Live Nation, the world’s leading live entertainment company, and Insomniac, Vibee provides fans the opportunity to immerse themselves in the best music and entertainment events on land and sea. From curated activations to bespoke festival packages, Vibee creates transformative moments in the most sought after destinations.
THE ROLE
Vibee is looking for a dynamic Project Manager to directly support our President in a range of critical business and development initiatives. This role is ideally suited for someone with a background in the music industry, who can bring their expertise in managing complex projects and relationships to our fast-paced environment. This position reports directly to the President, who leads our talent buying and business development efforts.
RESPONSIBILITIES
Including but not limited to:
Project Management and Coordination
- Act as the primary support to the President in managing day-to-day artist relations and development projects.
- Coordinate the President’s calendar, including scheduling meetings, confirming appointments, and ensuring smooth day-to-day engagements.
- Assist in preparing for presentations and pitches, managing logistics and materials needed for meetings with partners and stakeholders.
- Handle communication and coordination with internal departments and external partners to ensure project requirements are met.
- Manage specific projects from conception through completion as directed by the President, ensuring timely delivery and adherence to budget.
Administrative Support
- Manage all administrative tasks for the President, including document preparation, filing, and handling correspondence.
- Oversee travel arrangements, including booking flights, hotels, and local transportation as needed for business trips.
- Ensure all expenses are tracked and reported accurately, assisting with the management of budgets and financial records.
Stakeholder Engagement
- Maintain and nurture relationships with industry representatives, partners, and other stakeholders on behalf of the President.
- Support the President in negotiations and meetings by preparing necessary background information and documentation.
- Act as a liaison between the President and other departments, ensuring effective communication and alignment on business objectives.
Operational Excellence
- Monitor and manage the workflow of the President’s office, identifying opportunities for process improvements.
- Organize and maintain digital and physical files for easy access and efficient operation.
- Ensure compliance with all company policies and procedures, contributing to the overall operational success of the business.
QUALIFICATIONS
- 5+ years’ experience in the music industry.
- Proven experience in the music industry, ideally as a talent assistant or junior agent.
- Strong organizational skills with the ability to handle multiple tasks and projects simultaneously.
- Excellent communication skills, both written and verbal, with an ability to communicate with a variety of stakeholders.
- High level of discretion and professionalism, capable of handling confidential information.
- Strong problem-solving skills and the ability to adapt quickly to changing priorities.
- Familiarity with industry standard software and tools, and adept at learning new technologies.
- Proficiency in Google Suite, Microsoft Office Suite including Powerpoint, and Asana.
- Must be motivated with an “Everything is possible” attitude.
- Must be an active problem solver, instilled with a sense of urgency for projects large and small.
WORK ENVIRONMENT
- Must be able to tolerate loud noise levels & busy environments
- May work in drastic temperature climates working onsite at our events
- Must be willing to work during evening and weekend hours, as required, to meet deadlines
- Must be willing and able to travel extensively both domestically and abroad
- Must be able to continuously stand or walk.
- Must be able to bend, squat, climb stairs and lift frequently
- Must be able to lift up to 20 pounds occasionally
- May occasionally walk on slippery or uneven surfaces
- Position will expose candidate to sensitive company information and so must maintain strict confidentiality
- Must exercise the utmost discretion in dealing with staff, vendors, and business associates regarding sensitive matters
Applicants for employment in the U.S. must possess work authorization, which does not require sponsorship by Vibee for a visa.
EQUAL EMPLOYMENT OPPORTUNITY
Vibee strongly supports equal employment opportunity for all applicants regardless of race, color, religion, sex, gender identity, pregnancy, national origin, ancestry, citizenship, age, marital status, physical disability, mental disability, medical condition, sexual orientation, genetic information, or any other characteristic protected by state or federal law.
Salary Pay Range: $70,000.00 - $85,000.00 USD
HIRING PRACTICES
The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.
Vibee recruitment policies are designed to place the most highly qualified persons available in a timely and efficient manner. Insomniac may pursue all avenues available, including promotion from within, employee referrals, outside advertising, employment agencies, Internet recruiting, job fairs, college recruiting and search firms.
Please note that the compensation information provided is a good faith estimate for this position only and is provided pursuant to the California Salary Transparency in Job Advertisements Law. It is estimated based on what a successful California applicant might be paid. It assumes that the successful candidate will be in California or perform the position from California. Similar positions located outside of California will not necessarily receive the same compensation. Vibee takes into consideration a candidate’s education, training, and experience, as well as the position’s work location, expected quality and quantity of work, required travel (if any), external market and internal value, including seniority and merit systems, and internal pay alignment when determining the salary level for potential new employees. In compliance with the California Law, a potential new employee’s salary history will not be used in compensation decisions.
Top Skills
What We Do
Recognized three years in a row by Great Place to Work® and named one of People Magazine’s Top 50 Companies that Care, Live Nation Entertainment is the global leader in live events and ticketing. With business operations and corporate functions across 5 major divisions, Ticketmaster, House of Blues, Concerts, Media & Sponsorship, and Artist Nation, we offer exciting opportunities across every discipline.
