Transaction Coordinator

Department Overview 

Walker & Dunlop Investment Sales (WDIS) represents the nation’s premier multifamily owners, developers, and operators with the highest level of investment advisory service. Since 2003, the WDIS experts have built a reputation as a market leader in multifamily investment sales and surpassed $19B in annual sales volume in 2022. We work with institutional and private clients, and we are active in seniors housing & healthcare, student housing, and land sales across the country. 

The Impact You Will Have  

This position is responsible for the administration and coordination of WDIS Multifamily listings and performing other administrative-type duties as needed. 

Primary Responsibilities 

• Constant communication with Manager, Clients and Brokers

• Provide support to Brokers to include: 

  • Set up files

  • Schedule property tours  

  • Assist with due diligence, monitor offers, track critical dates on all deals  

  • Maintain and distribute marketing logs  

  • Every aspect from engagement through closing

• Maintain property reports and records  

• Manage the updated for multifamily website; administer “deal room”/due diligence sites   

• Launch all e-blasts for properties going into the market   

• Manage internal reporting systems  

• Preparing and coordination of detailed market material of multifamily properties to include:

  • Assist in production of marketing materials and flyers   

  • Review and edit marketing materials   

  • Organize logistics related to property branding including scheduling photographer, printers and other third-party vendors   

  • Communication with both internal and external customers  

  • Offering Memorandum, Due Diligence coordination  

• Manage the Managing Director and Senior Vice President’s calendars and expenses, develops and maintains their filing system and provides general office support to include: phone coverage, word processing and proof reading   

• Help organize complex business activities such as meetings, conferences, calls, departmental events, property tours, dinners and broker events  

• Process out-going mail, vendor invoices, and order various closing gifts/client gifts   

• Database management to include: entering new contacts, new properties/listings in Salesforce, following up on bad addresses and RCM bounce backs (emails sent through RCM)  

• Maintain call lists in Salesforce and create reports,   

• Manage Real Capital Markets.  This includes setting up the asset, creating the teaser, as well as creating the list of users to receive the teaser, manage approvals and update VDR documents as they become available  

• Coordinate RCM and Press Releases with Marketing, Quarterbacks, and graphics team  

• Perform other duties as assigned 

Education and Experience 

• Bachelor’s degree (preferably in Marketing, English or Journalism), or equivalent work experience required  

• 1+ years of administrative experience required  

• Experience supporting executives in a corporate environment preferred 

 
Knowledge, Skills and Abilities 

• Excellent attention to detail, judgment, flexibility and dependability  

• Strong business sense and ability to prioritize work as well as to find solutions to various problems while prioritizing and managing deadlines  

• Interest in or experience with Real Estate   

• Demonstrated learning orientation   

• Ability to take initiative and work independently 

• High level of interpersonal skills and maturity to handle sensitive and confidential information 

• Position continually requires poise, tact, diplomacy and initiative   

• Ability to work as a part of a team, while providing a strong individual contribution   

• Proficiency in Microsoft Office applications including Word, Excel, Outlook and PowerPoint   

• Familiarity with contact management systems (e.g., Outlook, Salesforce, and SharePoint) 

• Ability to show ownership of your work, take on challenges and acknowledge growth opportunities, and demonstrate patience when learning new processes 

• Courtesy, respect, and thoughtfulness in teaming with colleagues and other stakeholders 

This position has an estimated base salary of $60,000 - $70,000 plus discretionary production incentives. An employment offer is based on the applicant’s relevant work experience, applicable knowledge, skills, abilities, internal equity, and alignment with market data. 

We are accepting applications until April 25, 2025.

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