Team Assistant

Hamilton Lane is looking to expand our team to satisfy the needs of our growing client base. Hamilton Lane is built on collaboration, teamwork and integrity. Our employees pursue excellence and always strive to do the right thing. We invest in our employees, clients and partner relationships, as well as, in the technology and resources necessary to remain competitive, working in a competitive environment that inspires innovation.

The Opportunity:

Are you ready for something new? Do you pride yourself on being the go-to person that makes it all happen? If so, we'd love to talk with you!

We are looking for an experienced Team Assistant to join our team in Sydney. As Team Assistant you will provide administrative, operational, and executive support to the Sydney office. In this role you will be a proactive problem solver with excellent communication skills and attention to detail.
 

This position is about making an impact and helping Hamilton Lane run smoothly, by supporting leadership and maximising productivity.
 

You should be creative and enjoy working within an entrepreneurial environment. You’ll need to know when to exercise good judgement and discretion, while maintaining a realistic balance among multiple priorities. Organisation and administration come second nature to you, but you do it all with professionalism and strong written and verbal communications.  

This is a wide-ranging role, which will suit someone will experience/interest in the Private Equity/Financial services sector. This is a role that you can really make your own. Reporting into the Executive Assistant working hours 8:30am – 17:00pm (4 days in the office with one day remote).
 

Your responsibilities will be to:

• Meet and greet all incoming visitors and escort them to meeting rooms.
• Coordinate meeting room bookings
• Screen and redirect incoming calls
• Ad-hoc administration and support to the broader team
• Administrative support, including:
  • Calendar scheduling/management; arranging meetings and conference calls
  • Coordinating travel arrangements both domestic and international whilst adhering to internal travel policies
  • Preparing expense reports
  • Printing and binding of client presentations
  • Coordinating client visits to international offices
  • Coordinating across multiple time zones
• Office Management
• Maintenance of a tidy and orderly office
• Maintain an inventory of supplies
• Update and maintain the client database (via DealCloud) with accurate and up-to-date information, ensuring data integrity.
• Organise catering for client meetings, including set up and pack down of Boardroom
• Coordinate social activities and functions, including dinners with senior international visitors, volunteer days, monthly birthday lunches etc.

Your background will include:

• Minimum 2 years’ experience as an administrative professional in Financial, Professional Services, or related sectors   
• Exemplary planning, time management, and work prioritisation abilities  
• Strong attention to detail and sense of urgency, accountability and ownership 
• A passion to learn, to contribute and to reinforce the culture throughout your interactions  
• Discretion and confidentiality  
• Excellent knowledge of MS Office 
• Proactive and flexible in a fast-growing business
• Strong work ethic, a team player with the ability to work independently and a positive attitude

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Hamilton Lane is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to their race, religion, ancestry, national origin, sex, sexual orientation, age, disability, marital status, domestic partner status, or medical condition. As a registered investment adviser, employees of Hamilton Lane may be subject to certain limitations on political contribution and personal investment activities.

Hamilton Lane is not accepting unsolicited assistance from search firms for this employment opportunity. Please, no phone calls or emails. All resumes submitted by search firms to any employee at Hamilton Lane via-email, the Internet or in any form and/or method without a valid written search agreement in place for this position will be deemed the sole property of Hamilton Lane. No fee shall be paid in the event the candidate is hired by Hamilton Lane as a result of the referral or through other means.