Team Administrator (Executive Assistants)

Qube Research & Technologies (QRT) is a global quantitative and systematic investment manager operating across all asset classes worldwide. United by a passion for data, research, technology, and trading, we aim to deliver exceptional returns for our investors.

With 12 offices globally and ongoing expansion across Europe, the Middle East, and Asia Pacific, QRT offers opportunities to make a global impact and work seamlessly across borders.

Your Future Role at QRT:

You will work closely with the Executive Assistants (EAs) to provide comprehensive administrative support to Partners and assist with daily operational tasks.

Key Responsibilities

• Travel Coordination: Arrange flights, hotels, itineraries, and taxis

• Expense Management: Compile and submit expense reports and travel invoices
• Meeting Facilitation: Organise screen setups, book rooms, and manage visitor registration
• Office Management: Proactively manage office supplies and equipment to ensure everything is well-stocked and functional
• General Office Tasks: Handle tasks such as photocopying, printing, scanning, courier management, and ordering business cards
• Lunch Coordination: Arrange lunches, including room setup and reservations
• Additional Support: Provide assistance with EA coverage, general administrative duties, and ad hoc projects and events

Your Present Skillset:

• Proficient in MS Office (Word, Excel, PowerPoint, Outlook)
• Proactive and self-motivated, with the ability to prioritize tasks and meet deadlines independently
• Detail-oriented, committed to accuracy, and focused on delivering high-quality results
• Excellent interpersonal and communication skills to foster relationships and achieve successful outcomes
• Proven ability to contribute to team goals through effective collaboration and teamwork.
• Strong analytical skills, with expertise in troubleshooting and resolving issues in dynamic environments
• Competent in numerical tasks, including basic bookkeeping and accurate calculations

QRT is an equal opportunity employer. We welcome diversity as essential to our success. QRT empowers employees to work openly and respectfully to achieve collective success. In addition to professional achievement, we are offering initiatives and programs to enable employees achieve a healthy work-life balance.