Talent Acquisition Coordinator

At Early Warning, we’ve powered and protected the U.S. financial system for over thirty years with cutting-edge solutions like Zelle®, Paze℠, and so much more. As a trusted name in payments, we partner with thousands of institutions to increase access to financial services and protect transactions for hundreds of millions of consumers and small businesses.

Positions located in Scottsdale, San Francisco, Chicago, or New York follow a hybrid work model to allow for a more collaborative working environment.

Candidates responding to this posting must independently possess the eligibility to work in the United States, for any employer, at the date of hire. This position is ineligible for employment Visa sponsorship.

Overall Purpose

The Talent Coordinator performs a variety of recruitment functions to support attracting and aligning exceptional talent with business needs.  This position ensures compliance with legal requirements and demonstrates continuous commitment to employee engagement. The Talent Coordinator will also oversee the onboarding function and serve as the administrator for new hire classes.
Essential Functions

• Conducts pre-offer reference checks, documents feedback, and notifies recruiting staff of results.
• Prepares and sends offer letters and related hiring documents, initiates pre-employment background screening and pre-employment tests, tracks receipt and completion, and keeps recruiting staff abreast of status.
• Serves as the administrator of Day One onboarding with new hires to ensure a positive and consistent experience.
• Ensures candidate experience is exceptional from initial contact through disposition or on-boarding.
• Schedules phone screens and onsite interviews for recruiting staff and hiring managers, prepares and communicates interview schedule and serves as primary point of contact for candidates and internal staff involved in the hiring process.
• Generates standard and custom reports used to evaluate status and effectiveness and maintains recruiting statistics.
• Ensures compliance with legal requirements and maintains appropriate files and documentation.
• Represents company in a highly professional manner and demonstrates the highest level of integrity and confidentiality.
• Support the company’s commitment to risk management and protecting the integrity and confidentiality of systems and data

Minimum Qualifications

• High School diploma or equivalent.
• 2 or more years’ experience in a recruiting support role or in a high-volume administrative role in a professional environment
• Experience maintaining and utilizing various ATS systems (applicant tracking software).
• Experience with new hire orientation and onboarding
• Effective verbal, written and interpersonal skills
• Strong attention to detail and follow-up skills
• High sense of urgency and ability to multi-task
• Must demonstrate professionalism, high level of customer service, and confidentiality
• Proficiency in Microsoft Excel, Word, and PowerPoint

Preferred Qualifications

• Experience with Workday applicant tracking software.
• Additional related education and/or experience preferred.

Physical Requirements

Working conditions consist of a normal office environment. Work is primarily sedentary and requires extensive use of a computer and involves sitting for periods of approximately four hours. Work may require occasional standing, walking, kneeling, and reaching. Must be able to lift 10 pounds occasionally and/or negligible amount of force frequently. Requires visual acuity and dexterity to view, prepare, and manipulate documents and office equipment including personal computers. Requires the ability to communicate with internal and/or external customers.

Employee must be able to perform essential functions and physical requirements of position with or without reasonable accommodation.

Some of the Ways We Prioritize Your Health and Happiness 

•  Healthcare Coverage – Competitive medical (PPO/HDHP), dental, and vision plans as well as company contributions to your Health Savings Account (HSA) or pre-tax savings through flexible spending accounts (FSA) for commuting, health & dependent care expenses.

• 401(k) Retirement Plan – Featuring a 100% Company Safe Harbor Match on your first 6% deferral immediately upon eligibility.

• Paid Time Off – Unlimited Time Off for Exempt (salaried) employees, as well as generous PTO for Non-Exempt (hourly) employees, plus 11 paid company holidays and a paid volunteer day.

• 12 weeks of Paid Parental Leave

• Maven Family Planning – provides support through your Parenting journey including egg freezing, fertility, adoption, surrogacy, pregnancy, postpartum, early pediatrics, and returning to work.

And SO much more! We continue to enhance our program, so be sure to check our Benefits page here for the latest. Our team can share more during the interview process!

Early Warning Services, LLC (“Early Warning”) considers for employment, hires, retains and promotes qualified candidates on the basis of ability, potential, and valid qualifications without regard to race, religious creed, religion, color, sex, sexual orientation, genetic information, gender, gender identity, gender expression, age, national origin, ancestry, citizenship, protected veteran or disability status or any factor prohibited by law, and as such affirms in policy and practice to support and promote equal employment opportunity and affirmative action, in accordance with all applicable federal, state, and municipal laws. The company also prohibits discrimination on other bases such as medical condition, marital status or any other factor that is irrelevant to the performance of our employees.