Subcontracts Administrator

ACCIONA is a global company, leading in the development of regenerative infrastructure that creates a positive impact on society. Our workforce consists of more than 65,000 professionals, present in more than 40 countries across the five continents, all contributing in our mission to design a better planet. Are you a passionate individual who wants to make a difference, promote sustainable development, and find solutions to the biggest global challenges including climate change, overpopulation, and water scarcity? Come and join us in building the infrastructure our planet needs to achieve a sustainable future.
 

We have successfully delivered large infrastructure projects across Canada since 2001.  Our leadership and expertise span the entire value chain from research and development through construction, operation and maintenance of projects.  Currently involved in some of Canada’s largest infrastructure projects, ACCIONA delivers solutions that contribute to the economic and social progress of the communities in which it operates. www.acciona.ca 

The ideal candidate will demonstrate a strong commitment to safety and health, possess excellent communication skills, and have a proven track record in managing subcontractor agreements and commercial matters in various contracting model in a progress design build project model (if any), or larger construction projects, infrastructure, rail, transit projects preferred.

Responsibilities:

• Demonstrate personal commitment to the safety and health framework, policies, and management system requirements and expectations.

• Work closely with the commercial, construction, and technical teams, as well as subcontractors and external stakeholders, to manage subcontracts and contractual/commercial matters.

• Maintain strong relationships and clear communication lines with internal disciplines, subcontractors, suppliers, and external stakeholders.

• Participate in, prepare for, and lead internal stakeholder and client/subcontractor meetings for progress updates and commercial matters.

• Analyze and prepare monthly progress claims for internal approval with subject matter experts or relevant discipline team leads.

• Lead and administer small to medium value subcontracts, cost-plus subcontracts, and service agreements or as needed.

• Lead meetings with subcontractors to discuss progress, address any issues, and ensure alignment with project goals.

• Draft and manage all necessary correspondence related to subcontractor agreements.

• Prepare and process progress application and invoice approval in accordance with joint venture or project policies and processes.

• Coordinate with the construction team to ensure that all subcontractors are on schedule and that any delays are promptly addressed.

• Identify potential issues early and work with the team to find solutions, ensuring the project stays on track and within budget.

• Assist with mitigating, identifying, and evaluating potential variations/claims and resolving outstanding commercial issues and seek support as needed

• Prepare monthly financial reports and progress claims, ensuring accuracy and timely submission.

• Contribute to continuous improvement activities to enhance effectiveness and efficiency, encourage a supportive and collaborative environment that fosters innovation and improvement in progressive design build project model.

• Ensure compliance with all relevant legal and regulatory requirements, as well as company and joint venture policies and processes.

• Demonstrated Hands-On experience in subcontract administration in a large and complex construction project.

• Proven experience in subcontractor administration or a related field.

• Strong understanding of construction contracts and commercial management.

• High level of accuracy and attention to detail in managing contracts and financial documents.

• Ability to work collaboratively in a team environment.

• Strong organizational and time management skills.

• Commitment to safety and health standards.

• Excellent presentation, oral, and written communication skills.

• Flexibility to adapt to changing project requirements and environment.

• University degree in Engineering or Supply Chain management, or a related field or field experience in construction project performing similar job responsibilities.

• Familiarity with contract management software and tools, such as SAP, SEO, Oracle, or similar ERP systems.

• Proficiency in managing subcontract agreements, including drafting, negotiation, and administration.

• Ability to conduct cost and price analysis, manage budgets, and process financial claims.

• Strong ability to organize, prioritize, and manage multiple tasks and deadlines.

• Competence in identifying issues, evaluating solutions, and implementing effective resolutions.

• Skilled in negotiating terms and conditions with subcontractors to achieve favorable outcomes.

• Strong sense of integrity and ethical conduct in all professional activities.

ACCIONA has been given the Top Employer 2022, 2023, 2024 & 2025 certification in Canada, as well as the Top Employers North America 2022, 2023, 2024 & 2025 seal, which certifies the company's commitment to excellence in human resources management and those who focus on putting their people first through their exceptional HR policies. As a company that values diversity as a source of talent, we work to foster an inclusive environment that promotes respect, belonging and engagement so that all people can participate on an equal opportunity basis. We invite everyone to apply regardless of origin, circumstances, background or condition.