Subcontracts Administrator III

• Coordinate in the management and resolution of accounting issues that have significant implications to sub-contract performance and payment for same (e.g. sub-contract type, cost accounting standards, cost allowability, payment terms, disclosure statements, certifications, audit requests, and retentions)
• Maintains close communication with Supplier account and customer service personnel, and management levels if necessary, so as to minimize risk due to supplier capacity issues, plant shutdowns, and other day to day disruptions that may affect Austal and/or open purchase orders.
• Conduct Supplier site audits and investigations when required.
• Travel as required to complete supplier site assessments, discrepancies, delivery, tooling, quality issues and assessments.
• Works under pressure and in some cases, tight deadlines.
• Works under minimal supervision
• Support the Estimating Business System initiative in response to RFP or RFQ requirements to ensure subcontract prices are reasonable based on review and analysis, in accordance with DFARs Cost Estimating System Requirements
• Other duties as assigned by Managers.

QUALIFICATIONS/KNOWLEDGE/EXPERIENCE

• BSBA required, or 10 years experience in lieu of degree
• 5+ purchasing experience required.
• Incumbent individuals are required to complete the requisite courses required to be eligible for promotion to the corresponding levels.
• Preferred work experience includes performing: Material and service sourcing activities (quoting, analyzing, negotiating), reporting supplier rationalization activities (adding/removing suppliers and familiarity with Approved Supplier Lists, Bid Lists, and small business requirements);
• Strong application of excel skills including pivot tables, v-lookups, etc. to manipulate RFQ’s, quotations, presentations, etc.
• The ability to utilize structured thought processes, anticipate consequences.
• Microsoft Office at the intermediate skill level: Word, Excel, PowerPoint, Internet
• Explorer, Outlook; Access a plus.
• ERP/MRP: IFS preferred; others like BAAN, SAP, JD Edwards and Oracle are acceptable.
• General understanding of the Uniform Commercial Code, U.S. Government FAR, DFARS and ITAR requirements.
• General understanding of enterprise quality system functionality (e.g., ISO 9000, AS9100, TS16949, etc.).
• General understanding of ERP systems and MRP logic.

DIRECTION EXERCISED: N/A

DISCRETION EXERCISED: Incumbent will be expected to demonstrate creativity and latitude in order to meet goals and objectives established. Will require the capacity to self-direct and reprioritize activity in order to support business needs and meet deadlines. May be assigned discretionary authority to provide work direction and constructive feedback for other employees within the department. May be expected to provide input to management on the performance of team members that may affect employment actions.

LIAISES WITH: Within Austal: Sr Director Supply Chain, Sr Management, Materials Program Managers, Material program staff, Senior Logistics Manager, Compliance Coordinator (Supply Chain), engneering program management, document control and other administrative department personnel. External: Suppliers.

MACHINES AND EQUIPMENT INVOLVED

• Basic office machines, PC, copier\scanner, etc.

HOURS OF WORK

• 40 hours per week with additional time as required or necessary.

ADDITIONAL GUIDELINES:

• Candidates must meet the following employment eligibility guidelines to be considered for employment with Austal USA:

• 18 years of age or older at time of application
• Able to provide proof of US Person Status
• No felony convictions of Theft/Deception or Violent crimes within seven years from disposition date
• No felony convictions of Drug crimes within three years from disposition date
• Willing to submit to a drug screen
• Willing to submit to a background check

Equal Employment Commitment

Any qualified individual with a disability who is having difficulty in completing an application because of incompatible technology or other disability-related application issues may contact us at the following phone number for assistance: 251-445-1932.
Austal shall abide by the requirements of 41 CFR §§ 60-1.4(a), 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, sex, sexual orientation, gender identity, or national origin. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status or disability.  Austal’s commitment to equal employment opportunity applies at all levels of employment, in all job titles, including the executive level, and to all employment actions, including but not limited to decisions concerning recruitment, hiring, training, and promotion.