Specialty Meeting Planner

Join a Legacy of Innovation – 125 Years and Counting!

Daiichi Sankyo Group is dedicated to the creation and supply of innovative pharmaceutical therapies to improve standards of care and address diversified, unmet medical needs of people globally by leveraging our world-class science and technology. With more than 125 years of scientific expertise and a presence in more than 20 countries, Daiichi Sankyo and its 18,000 employees around the world draw upon a rich legacy of innovation and a robust pipeline of promising new medicines to help people.

In addition to a strong portfolio of medicines for cardiovascular diseases, under the Group’s 2025 Vision to become a “Global Pharma Innovator with Competitive Advantage in Oncology,” Daiichi Sankyo is primarily focused on providing novel therapies in oncology, as well as other research areas centered around rare diseases and immune disorders.

Summary

This is a key role within the Meetings and Events Department, responsible for overseeing and managing the internal specialty meetings program and supporting the self-managed meeting program. This position requires strong organizational skills, attention to detail, and the ability to apply appropriate judgment to effectively and independently coordinate and execute small and large-scale 1-to-2-day meetings and events.

The individual will work closely with internal stakeholders at all levels, third-party meeting vendors, and other meeting vendors to ensure the successful planning and execution of specialty meetings and support of self-managed meetings.

Responsibilities

Program Management

• Partner with ME Business Partners to determine how best to resource and support relevant meetings.

• Support DS stakeholders planning small meetings under the self-managed meetings program.

• Oversee the self-managed meetings tool by:

  • Monitoring meeting request submissions and RFPs to ensure they fit under the self-managed criteria.

  • Acting as a resource to stakeholders.

  • Conducting audits to ensure compliance with established policies and criteria.

  • Providing continuous education to key stakeholders and users.

  • Recommending and implementing improvements to the process and tool.

• Collaborate with stakeholders to understand their specialty meeting requirements and objectives.

• Manage venue contract execution, attendee management, and budgeting.

• Monitor and track meeting budgets and venue contracts, ensuring adherence to financial and contractual guidelines.

• Evaluate and partner with stakeholders in selecting appropriate venues and vendors for specialty meetings.

Meeting Planning and Execution

• Manage and execute all aspects of specialty meetings, including logistics, food and beverage, vendor/venue contracting, and budgeting.

• Manage communications with meeting owners and attendees, providing necessary information and ensuring their needs are met.

• Manage on-site meeting operations, including setup, registration, audiovisual requirements, and troubleshooting.

Compliance and Risk Management

• Ensure compliance with company policies, industry regulations, and legal requirements.

• Maintain accurate records and documentation related to specialty and self-managed meetings, expenses, and contracts.

Stakeholder Collaboration

• Collaborate with internal departments to align self-managed/specialty meetings with meeting goals and objectives.

• Manage external vendors and suppliers to ensure seamless delivery of services.

• Partner with the internal facilities team as necessary.

Qualifications

Successful candidates will be able to meet the qualifications below, with or without a reasonable accommodation.

Education Qualifications (from an accredited college or university)

• High School Diploma – Required

• Bachelor's Degree – Preferred (areas of study in Hospitality Management, Event Planning, or a related field)

Experience Qualifications

• 2 years' experience in meeting planning/hospitality – Required

• 4 or more years' experience in meeting planning/hospitality – Preferred

• Demonstrated experience in planning and executing meetings and events – Required

Travel

• Ability to travel up to 10% for domestic business meetings as required.

Equal Opportunity Employer

Daiichi Sankyo, Inc. is an equal opportunity/affirmative action employer. Qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law.