Specialist - Talent Acquisition Operations & Reporting

About the Department
Imagine being a part of a team committed to helping people defeat diabetes and other serious chronic conditions. Here at Novo Nordisk, we seek out opportunities to contribute to healthier communities and better lives for all people. And, that's what you'll gain by joining Novo Nordisk's People & Organization team. Our P&O team is passionate about their purpose - enabling business success the Novo Nordisk Way by turning the Company's business strategy into an actionable workforce strategy. A strategy which captures the entire employee life-cycle. At Novo Nordisk, you will join an inclusive team of diverse talent and benefit from a range of possibilities for professional and personal development. Are you ready?
The Position
Responsible for providing consistent, high quality project support, reporting, and budget management in support of the US Talent Acquisition function. Responsible for coordinating and running projects in the support of US Talent Acquisition function.
Relationships
Reports to a manager in Talent Acquisition. Responsible for developing and maintaining strong relationships with internal P&O functions, local and global Finance and departments that are involved in the overall hiring journey. Partners with various teams to ensure accurate and timely reporting, budget support and project management. Externally manages relationships that support elements of the hiring journey including but not limited to vendors and outsourced solution partners.
Essential Functions

• Budget
  • Develops and executes on the annual budget, identifies opportunities and challenges to maximize spend, forecast and produce monthly reports for Talent Acquisition
  • Collects, prepares and ensures AB/RE submissions
  • Primary liaison for Finance, A/P, and other similar organizations for all budget-related updates and information requests, including key touchpoints during budget cycle, monthly accruals, information requests, etc.
  • Conducts reconciliations of the TA budget and expenses, including invoice coding and manages discrepancies as required
• Reporting & Compliance
  • Monitors changes in laws and policies and provides and incorporates into new and existing processes
  • Responsible for managing compliance and audit documentation for Talent Acquisition
  • Ensures process documentation and training in place to support the function
  • Responsible for local reporting needs as it relates to Talent Acquisition
  • Monitors data including surveys, volumes and activities in support of the function
  • Responsible for partnering with legal, compliance and employee relations on requests for information
  • Performs audits of requisitions to ensure compliance with process steps and provides feedback on improving quality
  • Organizes data and generates reports as needed

• Project Support
  • Leads and executes on projects within Talent Acquisition

Physical Requirements
0-10% overnight travel required.
Qualifications

• High School Diploma or GED or equivalent education. Bachelor's Degree from an accredited university or equivalent education preferred
• A minimum of 6 years of Human Resource or related experience required. Bachelor's degree can be substituted for 4 years of experience
• Minimum of two (2) years' experience in an operational capacity where reporting, budgeting, contracting, auditing and project work was a large part of the role is required
• Prior experience managing a budget or budget elements required
• Experience with managing, reviewing and auditing data required
• Solid working knowledge of regulatory requirements related to Human Resources, Employment Law, Labor Law and Talent Acquisition required
• Strong understanding of excel required
• Strong attention to detail required
• Ability to exercise independent discretion
• Ability to work with sensitive and/or confidential information required
• Excellent planning and organizational skills required

We commit to an inclusive recruitment process and equality of opportunity for all our job applicants.
At Novo Nordisk we recognize that it is no longer good enough to aspire to be the best company in the world. We need to aspire to be the best company for the world and we know that this is only possible with talented employees with diverse perspectives, backgrounds and cultures. We are therefore committed to creating an inclusive culture that celebrates the diversity of our employees, the patients we serve and communities we operate in. Together, we're life changing.
Novo Nordisk is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, ethnicity, color, religion, sex, gender identity, sexual orientation, national origin, disability, protected veteran status or any other characteristic protected by local, state or federal laws, rules or regulations.
If you are interested in applying to Novo Nordisk and need special assistance or an accommodation to apply, please call us at 1-855-411-5290. This contact is for accommodation requests only and cannot be used to inquire about the status of applications.