Primary Work Address: 19700 Helix Drive, Ashburn, VA, 20147
Current HHMI Employees, click here to apply via your Workday account.
The Howard Hughes Medical Institute’s Janelia Research Campus is a pioneering research center in Ashburn, Virginia, where scientists pursue fundamental questions in the life sciences. Our integrated teams of biologists, computational scientists, and tool-builders innovate research practices and technologies to solve biology’s deepest mysteries. HHMI launched Janelia in 2006, establishing an intellectually enriching environment for scientists to do creative, collaborative, hands-on work. We share our methods, results, and tools with the scientific community.
Summary:
Under the supervision of the Manager, Visa Administration, you will collaborate with internal parties (e.g., hiring managers, legal department, etc.) and external partners (e.g., USCIS, host institutions' international offices, outside counsel, etc.) to prepare and submit new visa applications, visa extensions, change of status, transfers, and permanent residence applications for foreign nationals visiting and working at HHMI's Janelia Research Campus.
Please Note: This position requires 10% travel to HQ (Chevy Chase, MD) for meetings and training, and occasional travel to regional HHMI offices across the United States.
What we provide:
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A direct role in hiring international scientists contributing to HHMI’s mission of advancing biomedical research for the benefit of humanity.
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A dynamic team environment where collaboration, innovation, and continuous learning is encouraged and celebrated.
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A total rewards package that includes competitive pay, outstanding health benefits, retirement plans, time off, and a range of recognition and wellness programs.
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A hybrid work arrangement, with the expectation of being on-site at our Janelia Research Campus three days a week.
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Amenities that enhance work-life balance: free on-site gym, social and dining spaces, and a convenient shuttle bus service!
What you'll do:
Visa Administration
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Analyze case documents for foreign nationals and prepare immigration applications (H-1B, TN, F1/OPT, and J1) for submission to the relevant government agencies.
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Respond to “Requests for Evidence” (RFEs) from USCIS regarding H-1B applications.
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Review and respond to inquiries received in the visa administration support mailbox, raising complex issues with the appropriate parties for guidance.
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Conduct wage analysis, document review, and case preparation for Labor Condition Applications (LCAs) in support of visa petitions.
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Interact with USCIS and Department of Labor offices on behalf of HHMI to facilitate the timely adjudication of visa processes.
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Serve as the Alternate Responsible Officer for HHMI’s J-1 program, maintaining SEVIS records and monitoring J-1 activities.
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Assist with various visa administration projects and other program expansion opportunities.
Counseling
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Provide ongoing guidance to foreign national employees on their visa application, immigration journey, international travel requirements and considerations, and other related topics.
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Support the onboarding and orientation processes for foreign national employees.
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Partner with key parties to review and resolve complex situations involving foreign nationals.
Training & Compliance
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Recommend and deliver training programs and informational workshops to internal parties and foreign nationals.
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Assist HR generalists with I-9 and E-Verify process requirements. Monitor compliance records.
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Stay current on all immigration laws and regulations through formal and informal training and participation in local and national professional organizations.
What you bring:
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A bachelor’s degree in business administration, human resources, or a related field, or an equivalent combination of education and related experience.
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Five years of hands-on experience processing H1-B, J-1, F1-OPT, and TN visas.
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Prior experience working in an international office at a university, an immigration attorney’s office, or a government agency using visa management systems is desired.
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Immigration management system, SEVIS, and Workday experience are a plus.
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Proficiency with I-9, E-Verify, and employment eligibility policies and processes.
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Ability to analyze and interpret immigration laws and regulations.
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Excellent attention to detail.
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Strong oral and written communication skills.
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Good analytical and decision-making skills.
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Ability to prioritize multiple tasks and anticipate and meet deadlines.
Physical Requirements
Remaining in a normal seated or standing position for extended periods of time; reaching and grasping by extending hand(s) or arm(s); dexterity to manipulate objects with fingers, for example using a keyboard; communication skills using the spoken word; ability to see and hear within normal parameters; ability to move about workspace. The position requires mobility, including the ability to move materials weighing up to several pounds (such as a laptop computer or tablet).
Persons with disabilities may be able to perform the essential duties of this position with reasonable accommodation. Requests for reasonable accommodation will be evaluated on an individual basis.
Please Note:
This job description sets forth the job’s principal duties, responsibilities, and requirements; it should not be construed as an exhaustive statement, however. Unless they begin with the word “may,” the Essential Duties and Responsibilities described above are “essential functions” of the job, as defined by the Americans with Disabilities Act.
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Compensation and Benefits
Our employees are compensated from a total rewards perspective in many ways for their contributions to our mission, including competitive pay, exceptional health benefits, retirement plans, time off, and a range of recognition and wellness programs. Visit our Benefits at HHMI site to learn more.
Compensation Range
$79,821.25 (minimum) - $99,776.56 (midpoint) - $129,709.53 (maximum)
Pay Type:
Annual
HHMI’s salary structure is developed based on relevant job market data. HHMI considers a candidate's education, previous experiences, knowledge, skills and abilities, as well as internal consistency when making job offers. Typically, a new hire for this position in this location is compensated between the minimum and the midpoint of the salary range.
HHMI is an Equal Opportunity Employer
What We Do
For 60 years, HHMI has been moving science forward. We’re an independent, ever-evolving philanthropy that supports basic biomedical scientists and science educators with the potential for transformative impact. We invest in people, not projects. We encourage collaborative and results-driven working styles and offer an adaptable environment where employees can function at their highest level. As HHMI scientists continue to push boundaries in laboratories and classrooms, you can be sure that your contributions while working at HHMI are making a difference.
To move science forward, we need experts in areas such as communications, finance, human resources, information technology, investments, and law as well as scientists.
Visit our website at http://www.hhmi.org
