Senior Project Manager

About Inizio Evoke Drive: 

We are a full-service agency with 25 years of history supporting pharmaceutical and life science clients in optimizing patient outcomes through behavioral science. We apply a unique combination of behavior-change strategies, compelling creative, and purposeful use of technology to shift behaviors in our target audience, whether that be patients or HCPs. 

About the role: 

Project managers are the driving force at Inizio Evoke Drive. As the internal point of contact for all projects, project managers serve as operational partners with the account team and are the liaisons for the entire development team (strategic services, creative services, technology services, operations, accounting, and administration). They oversee and manage the end-to-end development of projects, according to established business processes. 

We are seeking a Senior Project Manager to join our dynamic agency. This is a remote role reporting to an Associate Director of Project Management. You will: 

• Lead projects solo and may have assistance at time from Assistant Project Manager (APM) 

• Lead more complex projects and manage a larger book of business. 

• Be integral in all decisions made regarding project process, timelines, budgets, and resources. Responsibilities in these four main areas include: 

Process 

• Understand the nature of the work performed by each Inzio Evoke Drive's functional area (who does what, when, and how long it takes) 

• Manage end-to-end development of projects per the business process ensuring quality from the beginning to end 

• Includes med/legal submission prep and submission following client guidelines 

• Ability to know when to deviate from process if necessary 

• Internal check/balance to verify acceptable quality levels before delivered internally to the Account Team 

• Create project status documents to provide updates across all chains of command, both internally and externally 

• Lead daily and weekly production meetings 

• Maintains PM systems of record (e.g. FinancialForce, Ziflow, CRM) 

• Lead ongoing process improvement initiatives 

Timelines 

• Craft initial and ongoing project milestones for Inizio Evoke Drive's clients, and vendor/agency partners 

• Develop detailed project schedules and ensure all deliverables are met per the schedule 

Budgets 

• Develop detailed staffing plans and ensure all deliverables are met and stay within the budget 

• Monitor project & campaign budgets weekly 

• Lead internal, monthly reconciliation meetings 

• Create client budget report with finance assistance as needed 

Resources 

• Identify and avert possible risks that impact projects 

• Own vendor/agency partner relationship concerning execution and deliverables 

• First point of contact in identifying the need for internal and external resources for existing projects & working with resourcing manager to secure project resources and with other PMs to prioritize resources' work 

• Review monthly staffing projections 

• Additional responsibilities 

• Presents Inizio Evoke Drive's capabilities and processes internally and externally based on knowledge of who does what, when and how long execution takes 

• Build rapport with Inizio Evoke Drive's development team, outside vendors, agency partners and, where necessary, the client 

• Support training of assistant project managers 

• Manage an assistant PM, including bi-weekly 1:1 meetings 

Requirements: 

• 4+ years of experience 

• Pharmaceutical marketing agency experience required 

• Bachelor's degree (BA) 

• Experience managing large cross-functional teams including account services, creative, strategist, database, interactive, and print production 

• Experience working with multiple vendors, managing their timelines and needs 

• Experience using MS Project or SmartSheets 

• Advanced experience using a Project Management financial platform 

• Excellent Excel skills 

• Experience leading process improvement efforts 

• Excellent written and verbal skills 

Inizio Evoke provides an exciting and flexible work environment, great compensation packages and outstanding company paid benefits including medical, dental, 401(k), tuition reimbursement and flexible time off. 

We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender, gender identity or expression, or veteran status. We are proud to be an equal opportunity workplace.