Senior Executive Assistant

What a typical day looks like:

• Manage and organize schedules
• Coordinate and schedule staff & all-hands meetings.
• Make travel arrangements, including detailed itineraries, visa applications, and hotel reservations.
• Manage travel and entertainment budget planning and submit expense reports.
• Organize, and coordinate employee engagement initiatives and related events.
• Oversee office space needs, including the setup of workstations for new hires.
• Maintain standards in the upkeep of office facilities and equipment, including stationery and pantry supplies.
• Manage yearly contracts such as office rental and company insurance related to administrative functions.
• Deliver high-quality administrative support services to top management while handling confidential information.
• Create and manage publicity of site newsletter, SharePoint sites, and update organization charts.
• Compile and organize finalized minutes, notes, and follow-up tasks ensuring accurate capture and organization.
• Prepare PowerPoint presentation as required by management
• Draft and prepare internal and external correspondence including letters and memos.
• Maintain the filing system and document preparation for various administrative needs.
• Manage monthly budgetary control for general expenses and staff expense claims.
• Perform other ad hoc duties and assignments as required to support management and operations.

The experience we’re looking to add to our team:

• Typically requires a minimum of 10 years of experience in business and/or administration.
• Typically requires completion of high school, vocational training, or equivalent with experience in the use of computer applications plus general clerical experience.
• May require minimal functional process knowledge.

What you’ll receive for the great work you provide:

• Medical benefits, dental, vision
• Life Insurance
• Paid Time Off
• Bonuses