Senior Associate, P2P Disbursement

Purpose:   

• Perform processes associated with third party vendor payment activities.    

• Manage and partner with business counterparts to drive process governance; and ensure compliance with applicable policies, procedures and controls for the disbursement function.  

• Timelines and quality meet the agreed service levels and target. 

• May support and actively participate in a local project or the improvement to existing processes and solutions. 

• Accurate and timely response to customer requirements. 

Key Responsibilities & Deliverables: 

Process, Governance, Stakeholder Management 

• Manage Payment activities in an efficient manner to ensure compliance with relevant policies, procedures, systems, and financial controls. 

• Create payment proposals based on the payment calendar and ensures payment is released within specified timelines and process expense reimbursements in accordance with internal control standards, policies and procedures. 

• Reconcile initial payment proposal, rectifies disputes, takes necessary approvals prior to the final run. 

• Conduct payment proposal reconciliation, fund analysis and availability. 

• Coordinate with the Treasury department to ensure availability of funds. 

• Resolve disbursements issues in a timely manner and ensures all queries are dealt with correctly and efficiently. 

• Recognize and solve typical problems within team or work collaboratively with other teams to resolve issue relevant to Disbursement function or raise issues that may impact the customer satisfaction; and ensures all queries are dealt with correctly and efficiently. 

• Support process governance including regular reporting and analysis to key stakeholders – communicates with internal stakeholders on a regular basis to discuss operational issues, key metrics. 

• Support delivery of Service Level Agreements (SLA) and Key Performance Indicators (KPI) targets. 

• Support General Accounting’s month end/year end closing procedures including AP reconciliations and accruals, Sarbanes Oxley (SOX) compliance and financial audits. 

• Support internal and external auditors during audits and other data inquiries. 

• Completes tasks and meet all compliance related requirements, including audit request, SOX Control and adherence to Elanco policies and procedures under moderate supervision. 

• Actively support or participate with any project related to system enhancement, process improvement with influence on accuracy, efficiency, and compliant to payment process. 

• Undertake other tasks that may be assigned from time to time, as required by Elanco Management. 

Skills & Capabilities 

• Requires basic knowledge, understanding or some specialization of Disbursement activities and relationship with the business 

• Meticulous in details and post good analytical skills 

• Under moderate to limited supervision, effectively prioritize and complete assigned functional tasks and other deliverables 

• Anticipate and responds flexibly and empathically to customer needs and effectively manage their expectations 

• Ability to make decisions related to own work or recognizes and solves typical problems within team 

• Positive working attitude with a high degree of initiative and is adaptable to change 

• Operational awareness to all applicable US SOX & operational controls in own work unit and ability to demonstrate a strong compliance-oriented mindset 

• Good interpersonal skill as frequent communication with stakeholders from various department would be required 

Requirements:   

Minimum Requirements: 

• Diploma/Degree in Finance/Accounting, Business Administration with 1 - 2 years of related industry experience or equivalent in Disbursement or other accounting function in an MNC or Shared Service 

• Basic knowledge and understanding in the Purchase to Pay processes, specifically Requisitions, Purchase Orders, 2-3 way match, payment types and methods, vendor management requirements, VAT taxes, etc. 

• Basic knowledge and experience of operating ERP System - SAP Module and MS Office Tools, particularly Excel, PowerPoint, and Outlook. Experience using the ServiceNow, or ARIBA modules is a plus but not require 

• Have experience in supporting low to medium complexity tasks and participating in a small to medium size project initiatives 

• Lean/Six Sigma exposure or equivalent desired 

• Progressive mindset and aptitude in learning and adapting to technology and productivity tools. 

• Proficient in English is mandatory; multi-lingual is required if you support Japan, Korea, Taiwan, China, Thailand and Vietnam 

• Additional hours at critical times (e.g., month-end) may be required. Also, and on an exceptional basis, the role may require work on public holidays 

• Support shift duty on rotational basis according to business needs