Senior Administrative Assistant

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Job Description
About the role:
Provide administrative support to department management. Global interaction with senior levels of the organization, regulatory representatives and external customers.
How you will contribute:

• Coordinate management calendars.
• Generate meeting agendas and minutes, in addition to other summary reports (i.e. headcount reports).
• Event coordination including meeting and catering arrangements.
• Support site internal and external inspections.
• Prepare correspondence and complex presentations.
• Routing and tracking of documents.
• Manage sensitive / confidential information.
• Coordinate domestic and international travel arrangements.
• Prepare expense reports.
• General office duties including: scanning, photocopying, ordering supplies and printing documents.
• Manage ordering of materials and support maintenance of laboratory supplies.
• Budget adherence as it pertains to office supplies, catering, and ordering of materials.

What you bring to Takeda:

• High school diploma or equivalent required.
• Minimum of 6+ yrs. experience in an administrative support role.
• Experience supporting senior executives or leadership teams
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software
• Strong written and verbal communication skills
• Ability to handle confidential information with discretion

Key Skills, Abilities, and Competencies

• Advanced knowledge of software including: PowerPoint, Word, Excel and Outlook.
• Demonstrated proficiency with internet applications.
• Ability to multi-task and independently manage time.
• Must have strong organizational skills and be detail oriented.
• Excellent oral and written communication skills.
• Must demonstrate ability to work with cross-functional and multi-cultural teams.
• Must be able to multi-task and navigate challenges during certain planning activities.

Important Considerations
At Takeda, our patients rely on us to deliver quality products. As a result, we must follow strict rules in our manufacturing facilities to ensure we are not endangering the quality of the product. In this role, you may:

• General administrative tasks (desk, computer, filing, copying etc.).
• Must be able to lift, push, pull and carry up to 50 lbs.
• Office environment.
• May work in a controlled environment requiring special gowning and wear protective clothing over the head, face, hands, feet and body. This may include additional hearing protection for loud areas.
• Will need to remove all make-up, jewelry, contact lenses, nail polish and/or artificial fingernails while in the manufacturing environment.
• May work in a cold, hot or wet environment.
• May work around chemicals such as alcohol, acids, buffers and Celite that may require respiratory protection.
• Must be able to work overtime as required.
• May require occasional off-shift support.

More about us:
At Takeda, we are transforming patient care through the development of novel specialty pharmaceuticals and best in class patient support programs. Takeda is a patient-focused company that will inspire and empower you to grow through life-changing work.
Certified as a Global Top Employer, Takeda offers stimulating careers, encourages innovation, and strives for excellence in everything we do. We foster an inclusive, collaborative workplace, in which our teams are united by an unwavering commitment to deliver Better Health and a Brighter Future to people around the world.
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Takeda Compensation and Benefits Summary
We understand compensation is an important factor as you consider the next step in your career. We are committed to equitable pay for all employees, and we strive to be more transparent with our pay practices.
For Location:
USA - GA - Social Circle - Hwy 278
U.S. Hourly Wage Range:
$26.92 - $42.31
The estimated hourly wage range reflects an anticipated range for this position. The actual hourly wage offered may depend on a variety of factors, including the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, and the location in which the applicant lives and/or from which they will be performing the job. The actual hourly wage offered will be in accordance with state or local minimum wage requirements for the job location.
U.S. based employees may be eligible for short-term incentives. U.S. based employees may be eligible to participate in medical, dental, vision insurance, a 401(k) plan and company match, short-term and long-term disability coverage, basic life insurance, a tuition reimbursement program, paid volunteer time off, company holidays, and well-being benefits, among others. U.S. based employees are also eligible to receive, per calendar year, up to 80 hours of sick time, and new hires are eligible to accrue up to 120 hours of paid vacation.
EEO Statement
Takeda is proud in its commitment to creating a diverse workforce and providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, parental status, national origin, age, disability, citizenship status, genetic information or characteristics, marital status, status as a Vietnam era veteran, special disabled veteran, or other protected veteran in accordance with applicable federal, state and local laws, and any other characteristic protected by law.
Locations
USA - GA - Social Circle - Hwy 278
Worker Type
Employee
Worker Sub-Type
Regular
Time Type
Full time
Job Exempt
No