Senior Administrative Assistant

As one of the world’s leading asset managers, Invesco is dedicated to helping investors worldwide achieve their financial objectives. By delivering the combined power of our distinctive investment management capabilities, we provide a wide range of investment strategies and vehicles to our clients around the world.

If you're looking for challenging work, smart colleagues, and a global employer with a social conscience, come explore your potential at Invesco. Make a difference every day!

Job Description

Your Role

Provides administrative support to Legal Department colleagues, along with other key colleagues, as determined from time-to-time.

You Will Be Responsible For:

• Provide direct administrative support to Legal Department colleagues, along with other key support colleagues, as determined from time-to-time.

• Maintain calendars and schedules for meetings, appointments, travel, and conference calls.

• Coordinate internal and external visitors and meetings.

• Facilitate internal/external meetings, including booking conference rooms, scheduling with participants, working with IT on audio/visual needs, and catering.

• Book travel domestic and international and manage expense reimbursement reports.

• Establish, process and manage payment of law firm invoices. 

• Maintain electronic and paper files – onsite and with third party storage vendors; scan documents as needed.

• Create and edit agendas, presentations, and other materials for meetings.

• Conduct general, non-legal research, compile information, and prepare presentations for Invesco senior leaders, internal clients, and Boards of Directors.

• Proactively identify and implement additional opportunities to support leaders.

• Consistently demonstrate an attention to detail and produce accurate, high quality output.

• Provide backup support for other Administrative Assistants as needed.

• Special projects as assigned.

The Experience You Bring:

• 7+ years of administrative or professional office experience is a benefit

• Familiarity with the investment management industry is a plus but is not required.

• Familiarity with a variety of legal concepts, practices and procedures preferred but is not required.

• Outstanding organizational skills and attention to detail.

• Ability to anticipate leaders’ needs; and support leaders with limited direction and follow up as needed.

• Flexibility; the ability to set priorities and work well under pressure to meet deadlines.

• Expert level verbal and written communication skills.

• Ability to handle and manage multiple tasks.

• Expert proficiency in Microsoft Word, Excel, PowerPoint, Outlook, and Teams. Proficiency with SharePoint preferred but not required.

• Ability to work independently and proactively while maintaining a customer service-oriented attitude in a fast-paced and changing environment.

• The highest level of integrity and ability to handle confidential and sensitive material in a highly professional manner.

• Sound judgment, professional maturity, willingness to take responsibility, and initiative to make decisions within the scope of responsibilities.

• A bachelor’s degree and/or equivalent work experience.

Please note, this role provides a base salary of up to $86,000 USD which is dependent upon the qualifications, skills and experience of the selected candidate. An appropriate salary will be determined upon the final selection process.

Full Time / Part Time

Full time

Worker Type

Employee

Job Exempt (Yes / No)

NoWorkplace Model

At Invesco, our workplace model supports our culture and meets the needs of our clients while providing flexibility our employees value. As a full-time employee, compliance with the workplace policy means working with your direct manager to create a schedule where you will work in your designated office at least three days a week, with two days working outside an Invesco office. 

The above information on this description has been designed to indicate the general nature and level of work performed by employees within this role. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job. The job holder may be required to perform other duties as deemed appropriate by their manager from time to time.

Invesco's culture of inclusivity and its commitment to diversity in the workplace are demonstrated through our people practices. We are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, creed, color, religion, sex, gender, gender identity, sexual orientation, marital status, national origin, citizenship status, disability, age, or veteran status. Our equal opportunity employment efforts comply with all applicable U.S. state and federal laws governing non-discrimination in employment.