Senior Administrative Assistant

BeiGene continues to grow at a rapid pace with challenging and exciting opportunities for experienced professionals. When considering candidates, we look for scientific and business professionals who are highly motivated, collaborative, and most importantly, share our passionate interest in fighting cancer.

General Description:

To provide diverse expertise in administrative support to the Vice President and Global Head of Clinical Biomarkers and Companion Diagnostics (CBCDx) organization by anticipating, determining, and fulfilling customer’s needs in a proactive, well-organized and customer-oriented manner. 

Essential Functions of the job:

• This person will provide timely, accurate, and effective Administrative support to the Vice President and Head of CBCDx and his leadership team, contributing to organizational and corporate goals
• Able to make independent decisions regarding calendar priorities to reduce conflicts and accommodate high priority commitments
• General office responsibilities include:  maintain multiple calendars; plan, schedule and coordinate complex meetings, travel, onsite/offsite meetings; process payments and expense reports and utilize computer software applications to maximize department efficiency
• Strong organizational skills and the ability to be extremely flexible while managing conflicting, shifting and competing priorities with minimal direction with ability to be available for support outside normal working hours (including some evenings and weekends)
• Address problems and develop practical, thorough, and creative solutions without relying on precedent or supervisory review
• Exercises exceptional judgment and discretion regarding information, which may be confidential, material and/or non-public.
• Participates, plans, coordinates and prioritizes work within or across departments by providing project leadership, direction, training and assistance to others
• Act as a Mentor or Peer Advisor to other Administrative Professionals within BeiGene
• Understand and troubleshoot from a broader perspective and anticipate the impact/implications of the problem(s) and proactively offer solutions
• Meeting material presentation preparation, support and delivery as needed
• Manage meetings (set agenda, organize meetings, generate minutes)
• Take on responsibilities as they arise to drive results

Computer Skills:   Microsoft Office, data analysis skills

Other Qualifications:    

• Experience supporting a senior executive in a fast-paced and demanding corporate work environment, highly organized with the ability to multi-task and high attention to detail
• Highly collaborative and leads by example.
• It is essential to be highly skilled in writing and communications, persuasion and positive influence of others.
• Familiarity with Microsoft 365, Teams, Zoom,
• Possess strong meeting planning skills, coordination, interview scheduling and logistics
• Management for teams and work groups including all-hands and town hall style events.
• Strong skill set in supporting executive level management, including managing travel (domestic and international), expenses (Concur) and complex calendar management.
• Fluency in Mandarin is a plus
• Flexibility in work time eg coordinating with colleagues in Asia and Europe is important

Travel: 

3-4 Days in office San Carlos.

BeiGene Global Competencies

When we exhibit our values of Patients First, Collaborative Spirit, Bold Ingenuity and Driving Excellence, through our twelve global competencies below, we help get more affordable medicines to more patients around the world.

• Fosters Teamwork
• Provides and Solicits Honest and Actionable Feedback
• Self-Awareness
• Acts Inclusively
• Demonstrates Initiative
• Entrepreneurial Mindset
• Continuous Learning
• Embraces Change
• Results-Oriented
• Analytical Thinking/Data Analysis
• Financial Excellence
• Communicates with Clarity

Salary Range: $36.30 - $45.30 per hour

BeiGene is committed to fair and equitable compensation practices. Actual compensation packages are determined by several factors that are unique to each candidate, including but not limited to job-related skills, depth of experience, certifications, relevant education or training, and specific work location. Packages may vary by location due to differences in the cost of labor. The recruiter can share more about the specific salary range for a preferred location during the hiring process.  Please note that the listed range reflects the base salary or hourly range only. Non-Commercial roles are eligible to participate in the annual bonus plan, and Commercial roles are eligible to participate in an incentive compensation plan. All Company employees have the opportunity to own shares of BeiGene Ltd. stock because all employees are eligible for discretionary equity awards and to voluntarily participate in the Employee Stock Purchase Plan. The Company has a comprehensive benefits package that includes Medical, Dental, Vision, 401(k), FSA/HSA, Life Insurance, Paid Time Off, and Wellness.

We are proud to be an equal opportunity employer and we value diversity. BeiGene does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.