Join a Legacy of Innovation 125 Years and Counting
Daiichi Sankyo Group is dedicated to the creation and supply of innovative pharmaceutical therapies to improve standards of care and address diversified, unmet medical needs of people globally by leveraging our world-class science and technology. With more than 125 years of scientific expertise and a presence in more than 20 countries, Daiichi Sankyo and its 18,000 employees around the world draw upon a rich legacy of innovation and a robust pipeline of promising new medicines to help people. In addition to a strong portfolio of medicines for cardiovascular diseases, under the Group’s 2025 Vision to become a “Global Pharma Innovator with Competitive Advantage in Oncology,” Daiichi Sankyo is primarily focused on providing novel therapies in oncology, as well as other research areas centered around rare diseases and immune disorders.
JOB SUMMARY
The incumbent shall act as a highly organized, proactive, and professional Executive Administrative Assistant to provide comprehensive support to leaders and members of GMP Quality Assurance team and will serve as the primary point of contact for internal and external stakeholders, manage the day-to-day administrative functions, and ensure timely and smooth operations in a fast-paced environment. This position has advanced skills in technology systems, including word processing software and data management software, and business emailing software as well as intermediate skills in database and research tools.
This role requires exceptional communication skills, discretion, critical thinking skills, and the ability to multitask effectively. This position makes independent decisions and overcomes challenges using experience and resourcefulness and may lead lower levels in prioritizing and distributing work
Responsibilities for the role shall include, but not limited to, the following:
- Administrative support
- Communication
- Office and Project Management
- Contract processing, Agreements, and Payment Management
- Problem-solving
RESPONSIBILITIES
Administrative support: Manage and maintain executive calendars, including scheduling meetings, appointments, travel arrangements, preparing expense reports and process invoices. Prepare and organize meeting agendas, materials, and minutes. Collecting materials needed for meetings and other projects as requested. Handle confidential and sensitive information with discretion. Independently prepares and maintains important files.
Communication: Act as a liaison between the executive team and internal/external stakeholders. Screen and prioritize emails, phone calls, and other correspondence. Draft, proofread, and edit reports, presentations, and communications when necessary. Organize meetings, support note taker activities and ensure meeting logistics are in place to support internal and external meetings. Provide support to external visitors and related needs. Edit, drafts, and produces internal and external communications; independently completes mailings which may include mass merges from database software reports.
Office and Project Management: Assist with the coordination and execution of special projects. Track progress and ensure deadlines are met. Provide research and data analysis as needed. Ensure the executive office is well-organized and equipped with necessary supplies. Oversee the coordination of events, conferences, and team activities. Creates and proofs packets of information; develops documents using word processing and database tools.
Agreement and Payment Management: Assist in reviewing, processing, managing, and tracking contracts and agreements and confidentiality agreements. Coordinate with legal and finance teams to ensure timely processing of documents. Monitor and manage payment schedules, approvals, and reimbursements. Ensure compliance with organizational policies and procedures related to agreements and payments.
Problem Solving: Proactively identify and resolve administrative issues. Anticipate the needs of executives and take steps to address them.
QUALIFICATIONS
Successful candidates will be able to meet the qualifications below with or without a reasonable accommodation.
Education Qualifications (from an accredited college or university)
- High School Diploma or equivalent required
- Associate's Degree or equivalent work experience preferred
Experience Qualifications
- 4 or More Years prior experience required
Physical Requirements
Shipping out large packages/boxes. Moving/arranging file folders in large quantities. Some of these items especially apply to the admins in the Field Sales offices. 5% of Time
Daiichi Sankyo, Inc. is an equal opportunity/affirmative action employer. Qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law.
What We Do
Daiichi Sankyo is dedicated to creating new modalities and innovative medicines by leveraging our world-class science and technology for our purpose “to contribute to the enrichment of quality of life around the world.” In addition to our current portfolio of medicines for cancer and cardiovascular disease, Daiichi Sankyo is primarily focused on developing novel therapies for people with cancer as well as other diseases with high unmet medical needs. With more than 100 years of scientific expertise and a presence in more than 20 countries, Daiichi Sankyo and its 16,000 employees around the world draw upon a rich legacy of innovation to realize our 2030 Vision to become an “Innovative Global Healthcare Company Contributing to the Sustainable Development of Society.” For more information, please visit www.daiichisankyo.com.
