Senior Administrative Assistant, College of Engineering

Job Description

The Opportunity

Embry-Riddle Aeronautical University is now recruiting for a Senior Administrative Assistant to support the Dean of the College of Engineering at the Daytona Beach campus. The College of Engineering currently serves over 3000 students and is continuing to experience enrollment growth and increased research activity. In this context, the Senior Administrative Assistant to the Dean plays a critical role in advancing the mission of the College and creating an environment where students, staff, and faculty all can flourish.  This is a position of significant responsibility and impact, with core leadership, organizational, and team-building components.

Responsibilities include:

Operations Management

• Leadership role that provides the highest levels of professional interactions to represent the College of Engineering (COE) to internal and external stakeholders on operational matters.
• First point of contact for external engagement with the College of Engineering.
• Interfaces with the Provost’s office and peer College offices on behalf of the Dean.
• Fields requests for support from the College office and refers or delegates as needed to the appropriate point person for providing a College response.

Industry Advisory Board Liaison

• Serve as primary liaison, on behalf of the Dean, to the COE Industry Advisory Board.
• Communicates directly with the IAB on behalf of the Dean.
• Coordinates schedules with IAB members.
• Coordinates with the Dean on the development of IAB meeting agendas.
• Serves as host and coordinator for all aspects of IAB meetings.
• Maintains public profiles for IAB members (photos, bios) on a website
• Maintains MS Teams site for coordinating IAB communications and providing a data repository.
• Maintains IAB contact list.

Senior Administrative Assistance

• Administrative support for Dean. Coordinates scheduling, appointments, travel arrangements, and travel reimbursements for the Dean.
• Assists the Dean with tracking of data, key performance indicators, and other metrics, supporting strategic planning. Assembles and maintains updated data in one location for access by College and departmental leadership.
• Serves as the key liaison with Institutional Research (IR) when data must be provided or gleaned from IR for various needs.
• Coordinates College leadership team meetings, scheduling, and agenda.
• Coordinates and hosts business meeting meals and refreshments.
• Purchases items on behalf of the Dean.
• Manages technology tools and electronic data storage for the College leadership team.
• Occasionally communicates on behalf of the Dean, as directed.
• Other duties as assigned

Travel and schedule considerations:

Minimal travel may be required in the case of external visits with ERAU Stakeholders. Hours may need to vary depending on the Dean's schedule, ERAU Events (Open House, Homecoming, E-Week, etc.) and ERAU Business related activities. Work outside of regular business hours is required on a regular basis.

About Embry-Riddle: A Global Leader in Aviation and Aerospace

With vibrant campuses in Daytona Beach, FL and Prescott, AZ, plus a Worldwide network across approximately 120 locations, Embry-Riddle stands as the world’s largest aviation and aerospace university. For over 95 years, we've been pioneering education in STEM fields, serving over 11,600 residential students and 19,200 globally in the 2023-24 academic year with cutting-edge programs in Applied Science, Aviation, Business, Technology, Engineering, Safety, Security, and Space.  

Perks Await You at Embry-Riddle!

• Tuition Coverage: Get 100% tuition coverage for yourself for one undergraduate and one graduate degree, and discounted rates for your spouse and dependent children up to age 26.  
• Retirement Contributions: ERAU contributes 6% of your base salary to your retirement plan and offers a 4% matching contribution – with no vesting period.
• Generous Time Off: Relax with 15 days of personal leave in your first year. Enjoy 9+ paid holidays, including the day after Thanksgiving and the week between Christmas Eve and New Year’s Day.

Qualifications

Required Education/Qualifications:

• High School (or equivalent) level abilities in grammar, spelling, basic composition, and math.
• Experience providing high-level administrative support.

Required knowledge, skills, and abilities:

• Acts with wisdom and discretion, observing confidentiality and building trust.
• Works independently and with maturity, making good executive decisions and recognizing when external input is needed.
• Outstanding communication skills, producing error-free, clear, and persuasive written communications.
• Prompt and conscientious, professional in all undertakings.
• Mastery of technology tools such as Office 365, Teams, SharePoint, Scheduler
• Able to quickly learn and apply new skills and tools as needed.

Application process/requirements

To submit your application for this opportunity, please visit the Embry-Riddle Career Site and search for requisition number R309099. Please attach all relevant materials to your application when you apply online. Complete submissions include the following:

• Resume
• Cover letter
• Contact information for 3 professional references

Current Embry-Riddle employees: Please apply directly through the ERAU Employee Hub Central application within Workday.

Embry-Riddle Aeronautical University recognizes the value of diversity and is dedicated to fostering a positive climate in which all students, faculty, and staff are encouraged in their professional, social, and intellectual pursuits. Embry-Riddle is committed to providing equal employment opportunity and affirmative action for qualified individuals. The University does not tolerate discrimination on the basis of race, creed, color, religion, national origin, gender, sexual orientation, age, gender identity, genetic information, disability, protected veteran status, or any other status protected by federal, state, or local law.