Senior Administrative Assistant, CareScout Services

Senior Administrative Assistant, CareScout Services
About CareScout
Join us on a mission to simplify and dignify the aging experience. We are the children, siblings, neighbors, and friends of those navigating the fragmented and confusing system of long-term care. Our team is ferociously curious and relentless in our pursuit of a better system – and we are deeply committed to a sense of belonging for all, in all phases of life.
We're creating a new experience for care seekers and their families, bringing together long-term care options, non-healthcare resources, education, and human support into one place. We work hard, we have fun, we care about each other, and we share the mission. If this sounds like a place where you could thrive, join us!
CareScout is a wholly owned subsidiary of Genworth Financial, Inc, a Fortune 500 provider of products, services and solutions that help families address the financial challenges of aging.
POSITION TITLE
Senior Administrative Assistant
 

POSITION LOCATION
Manhattan, NY
 

YOUR ROLE
In this role, you will provide administrative support to the Chief Product and Technology Officer and Chief Revenue Officer, as well as onsite support to the New York team and visitors. The ideal candidate will exhibit a high level of professionalism and integrity, with an emphasis on confidentiality, as well as superb communication skills, the ability to manage multiple priorities and attention to detail. This role is an integral part of ensuring efficiency for these critical areas of CareScout Services and beyond, and an excellent opportunity to operate collaboratively in a fast-paced, high-impact corporate environment.
 

What you will be doing
• Professionally manage incoming requests for two senior leaders from internal and external stakeholders
• Maintain calendars of two senior leaders and coordinate/manage calendars and scheduling for their teams including monthly and quarterly meetings, and senior leadership team members.
• Enhance productivity for senior leaders' by organizing schedule and pre-read materials for key meetings.
• Assist in preparation for Board Meetings, Leadership Meetings and third parties to include assistance with PowerPoint presentations and other documentation in compliance with business requirements.
• Coordinate meetings and events; schedule and manage logistics for meetings, offsite events, and other activities.
• Manage purchase requisitions and accounts payable submissions including payments research and reconciliation if needed.
• Coordinate and schedule travel arrangements and prepare expense reports.
• Assist with IT and technology set-up and tickets, organize and maintain departmental records and documentation.
• Work closely with other Administrative Assistants, providing back-up and/or support on phone and meeting coverage and other daily activities.
• Participate in department staff meetings.
• Serve as office manager for site and coordinate and maintain office supply needs.
• Complete other special projects and assignments as requested.
 

What you bring
• High School Diploma
• Minimum of 5-7 years senior level administration experience in a fast-paced corporate setting
• Strong and proactive approach to written and verbal communications, confidence and professional presence
• Ability to effectively process a large amount of information daily with the capability to spot important topics and make connections between disparate items.
• Must filter information with a keen judgment of relevancy and urgency and often provide high level summaries of critical information.
• Highest level of integrity and able to ensure security of confidential information and utilize appropriate discretion.
• Exceptional time management, organizational and prioritization skills with an emphasis on follow-through and attention to detail.
• Skilled in PowerPoint, Excel, Word, Outlook, Teams, and other Microsoft Office programs.
• Ability to be extremely adaptable and flexible.
• In-person office attendance required Monday – Thursday (8:30-5:30 pm) and some Fridays as needed, with need for additional office presence and/or overtime during peak periods such as on-site meetings.
Employee Benefits & Well-Being
Genworth employees make a difference in people's lives every day. We're committed to making a difference in our employees' lives.
• Competitive Compensation & Total Rewards Incentives
• Comprehensive Healthcare Coverage
• Multiple 401(k) Savings Plan Options
• Auto Enrollment in Employer-Directed Retirement Account Feature (100% employer-funded!)
• Generous Paid Time Off – Including 12 Paid Holidays, Volunteer Time Off and Paid Family Leave
• Disability, Life, and Long Term Care Insurance
• Tuition Reimbursement, Student Loan Repayment and Training & Certification Support
• Wellness support including gym membership reimbursement and Employee Assistance Program resources (work/life support, financial & legal management)
• Caregiver and Mental Health Support Services
ADDITIONAL
• At this time, Genworth will not sponsor a new applicant for employment authorization for this position.
• The base salary pay range for this role starts at a minimum rate of $77,000 up to the maximum of $90,000. An employee's pay position within the base salary pay range will be based on several factors at the time of this job posting including but not limited to geographic location, experience, and qualifications. In addition to your base salary, you will also be eligible to participate in an incentive plan. The incentive plan is based on performance and the target earning opportunity is 5% of your base compensation. The final determination on base pay for this position will be based on multiple factors to ensure pay equity within the organization.