Scheduling Manager

Discover Your Future with Embry-Riddle Aeronautical University!  

Embry-Riddle: A Global Leader in Aviation and Aerospace  

With vibrant campuses in Daytona Beach, FL and Prescott, AZ, plus a Worldwide network across approximately 120 locations, Embry-Riddle stands as the world’s largest aviation and aerospace university. For over 95 years, we've been pioneering education in STEM fields, serving over 11,600 residential students and 19,200 globally in the 2023-24 academic year with cutting-edge programs in Applied Science, Aviation, Business, Technology, Engineering, Safety, Security, and Space.  

Perks Await You at Embry-Riddle! 

• Generous Time Off: Enjoy 18 days of personal leave in your first year, plus 9+ paid holidays, including the day after Thanksgiving and the week between Christmas Eve and New Year's Day.  

• Health Benefits: Access comprehensive medical, dental, and vision coverage, wellness programs, and fitness memberships. Flexible spending and health savings accounts help you manage healthcare costs. 

• Tuition Coverage: Get 100% tuition coverage for one undergraduate and one graduate degree. Your spouse and dependent children up to age 26 are eligible for 100% coverage for undergraduate tuition and 80% for graduate tuition. 

• Retirement Contributions: ERAU contributes 6% of your base salary to your retirement plan annually, plus a 4% matching contribution, with no vesting period. 

Embry-Riddle is committed to fostering a workplace where all individuals are valued and respected. We strive to ensure that all faculty, staff, and students are treated fairly and provided equal opportunities for employment, advancement, compensation, training, and other benefits of employment. Embry‑Riddle is strongly opposed to discrimination and harassment, and such behavior is prohibited by university policy. Embry‑Riddle does not discriminate on the basis of race, color, national origin, sex, disability, veteran status, predisposing genetic characteristics, age, religion, or pregnancy status, or any other status protected by federal, state, or local law, in its employment, educational programs, admissions policies, financial aid, or other school-administered programs or activities. For further information, please visit our website.  

Opportunity:   

Join the Aviation and Aerospace vanguard!  

Step into a dynamic role with Embry Riddle Aeronautical University, where innovation meets opportunity. Be part of a leading institution that’s at the forefront of aviation, aerospace, and STEM education. We offer an exciting environment, cutting-edge projects, and the chance to influence tomorrow. Ready to make a difference? Take flight with Embry-Riddle and explore this diverse career opportunity today.  

The Scheduling Manager plays a critical role in managing and maintaining course schedules across multiple modalities, including face-to-face (F2F), EagleVision Classroom (EVC), EagleVision Home (EVH), and online. This position ensures that schedules align with institutional goals, student demand, and faculty availability. Collaborating closely with academic departments and the Student Success Operations team, particularly Site Directors, the Scheduling Manager optimizes resource utilization and resolves scheduling conflicts. Additionally, this role oversees adjunct faculty scheduling, contract management, and payroll processes, ensuring accuracy and adherence to academic timelines. The Scheduling Manager’s focus on data-driven decisions and problem-solving is essential for maintaining scheduling efficiency and supporting the institution's academic mission.

Scheduling Management
• Create, organize, and maintain schedules for all course modalities, including face-to-face (F2F), online, EagleVision Classroom (EVC), and EagleVision Home (EVH), ensuring maximum utilization of resources and scheduling accuracy.
• Review various reports to identify scheduling discrepancies, correct errors prior to student enrollment, manage class cancellations, and implement dispersal solutions.
• Resolve scheduling issues based on established guidelines to ensure efficient and error-free scheduling across all platforms and campuses.

Department and Adjunct Coordinator
• Collaborate with academic departments and campus administration to assign and schedule academic courses, ensuring alignment with department needs and faculty availability.
• Collaborate with the Student Success Operations team, specifically Site Directors for all EagleVision Classroom (EVC) and face-to-face (F2F) course offerings, to ensure that course schedules align with the needs of the student body, available faculty, and classroom space, whether physical or virtual.
• Manage and coordinate adjunct faculty schedules, including course assignments, and promptly communicate any changes to relevant stakeholders.
• Ensure that course offerings reflect the demand across multiple modalities and campuses, adjusting schedules as needed to accommodate last-minute changes in enrollment or faculty availability.

Adherence to Scheduling Timelines
• Ensure compliance with the academic schedule development timeline and assist with all scheduling processes.
• Manage and implement contract invites for adjunct instructors, ensuring contracts are processed accurately and promptly.
• Handle faculty and adjunct payroll responsibilities, ensuring timely and accurate compensation.

Communication of Scheduling Discrepancies
• Identify and communicate scheduling discrepancies to academic departments, escalating unresolved issues to Academic Scheduling Coordinators as needed.
• Collaborate with departments to resolve scheduling conflicts and ensure accurate course section offerings across modalities and campuses.

Institutional Collaboration
• Liaise between the Academic Affairs Department, Instructional Design, Colleges, and other institutional areas to ensure accurate and conflict-free course scheduling.
• Work closely with relevant institutional departments to optimize the use of campus facilities and EVC resources, resolving any conflicts in room availability or course timing.