Sales Admin Assistant

Job Description:

Toppan Merrill is a global technology leader and trusted partner across financial, services, legal, health and capital markets. We are committed to simplifying the complexity of regulatory disclosure and communications. We offer the most intuitive end-to-end SaaS platform for complex compliant content creation and enhancement of multi-stakeholder collaboration. Our industry leading technology is backed by what we are best known for: unmatched market expertise and unparalleled customer service.

We believe in high-trust collaboration and value each person's unique skills, perspectives and experiences. Our success is driven by our world-class global teams and culture.  Learn more at https://www.toppanmerrill.com/careers/.  About Toppan Merrill

About the Opportunity:

Toppan Merrill is seeking a dynamic and proactive executive sales assistant to join our growing London office. In this role, you will be instrumental in supporting our growth strategy and ensuring the seamless operation of our business.

What are we looking for? 

We are looking for a business support partner who reports to the Managing Director and head of EMEA Sales. The ideal candidate will have a positive, solution-oriented attitude, and a professional demeanor. This role requires someone who can manage the team's sales, support marketing, finance, and operations effectively and is a creative problem solver.

What you'll be doing:

• Operational Support: Autonomously ensure the smooth running of the business, supporting the EMEA Sales team with daily operations and contributing to our growth strategy.
• Executive Assistance: Provide strategic support to the Managing Director by managing client appointments, internal meetings, and general administrative tasks such as expenses, travel arrangements, and document creation.
• Team Coordination: Manage the team's needs, champion process improvements, and oversee all aspects of the employee lifecycle including recruitment, onboarding, and performance management.
• Technical and Digital Support: Address technical issues and work towards implementing digital platforms to enhance productivity and collaboration.
• Process Improvement: Define new business processes to minimize risk and lead efforts to achieve operational efficiency and a positive working environment.
• Marketing Support: Assist the EMEA Sales team with their marketing strategy, using your initiative and independent judgment.
• Client and Data Management: Maintain records of client correspondence, manage client data within CRM systems, and assist with client event coordination and invoicing queries.
• Event Coordination: Help coordinate team events to foster a productive and collaborative work environment.
• Research and Reporting: Undertake research and assist with project work as needed and help create reports while ensuring Salesforce (CRM) is up to date.
• Software Proficiency: Proficient in Word, Excel, and preferably knowledgeable in Salesforce and Seismic.
• Diary and Meeting Management: Manage diaries and schedule meetings, assist with client events, conferences, and sponsorships, and monitor the Managing Director’s inbox.

About You:

• Relevant work experience essential
• 5+ yrs in an executive support function
• Familiarity with Salesforce or a similar CRM platform
• Familiarity with Xcel. Word, PowerPoint, Teams, and various social media platforms
• Passion for learning, humble curiosity and a willingness to grow professionally
• Bi-lingual in German, French or Spanish useful but not essential
• Previous events management including marketing support extremely helpful

We understand that your skills deserve recognition. That's why we offer a competitive pay scale ranging from £50-60k annually, based on experience and expertise. We believe in compensating our dedicated team members fairly for their hard work and commitment. Please note that actual salaries may vary within, above, or below this range based on factors such as education, training, experience, professional achievement, business needs, and location.

Toppan Merrill strives to provide our employees and loved ones with competitive benefits including:

• Enhanced Medical, Dental, Vision and Life insurance for employees and dependents
• Employer Contribution to Pension Plan
• Paid time off including vacation, sick, community involvement, bereavement, jury duty, and holidays.
• Paid parental leave
• Paid community involvement/volunteer days
• Wellness Resources and Employee Assistance Programming

Toppan Merrill is an equal opportunity/affirmative action employer. Qualified individuals, including qualified women, minorities, individuals with disabilities and veterans, are encouraged to apply.