Administrative Assistant

Company Overview: 

Dentons is the world's largest law firm, renowned for its commitment to delivering innovative legal solutions to clients around the globe. With offices in over 160 countries and a team of legal professionals dedicated to excellence, Dentons offers a dynamic and inclusive work environment. 

Dentons Business Services EMEA:  

Dentons Business Services EMEA is the operational backbone of Dentons, supporting the world's largest law firm in delivering exceptional service to clients across Europe, the Middle East, and Africa. As a crucial component of Dentons' global network, our EMEA business services team plays a key role in driving efficiency, innovation, and collaboration. 

At Dentons Business Services EMEA, we are committed to excellence in supporting legal professionals with cutting-edge solutions. Our dynamic and diverse team collaborates seamlessly to provide a wide range of services, including finance, IT, human resources, marketing, and more. We pride ourselves on fostering a culture of continuous improvement and adaptability. 

The role:

• The core responsibility will be to manage the Risk Team’s email inbox on a daily basis. This will include administrative tasks, such as updating client and matter records, billing information, handling requests for status updates to the practice.
• Cooperating with other Business Support functions such as finance teams.
• Managing and recording information using internal systems and platforms.
• Filing, recording of client documentation and updating databases.
• Contacting lawyers and assistants (over the phone or via email) for outstanding information.
• Inputting and sorting information into Excel.
• Conducting background checks on companies.
• Responding to routine email inquiries.
• Providing general support to management on ad hoc tasks when necessary.

• Proven ability to work as part of a team; previous work in an international team is a plus.
• Ability to work mostly remotely and within a virtual team
• Demonstrate an ability to work with minimal supervision at busy times.
• Remains calm and works well under pressure; dealing confidently, competently and diplomatically with partners and legal assistants worldwide by email and telephone.
• Strong communication skills, able to follow as well as provide clear and unambiguous information or instructions, in writing and over the telephone.
• Ability to manage a high volume workload effectively and prioritise.
• Manage time efficiently, delivering work to a consistently high standard and to deadlines.
• Excellent standard of spoken and written English, proficiency in additional European languages is a plus.
• Proven experience working with and good command of MS Office.
• Experience of working in a professional services/legal environment is a plus.

Dentons is always looking to invest in the highest-quality talent, recognizing that our success is built on the diverse and unique strengths of each of the members of our Firm. Our team of business services professionals play a significant role in the success of Dentons, and we recruit Talent into a wide variety of areas. Here, we look for focused, flexible individuals from a variety of backgrounds who are team players. Previous experience within the legal sector is not essential. We want to give everyone the opportunity to develop his or her potential fully and, therefore, provide support, training and encouragement to members of teams at all levels.

To Apply

If you are interested in this role, please submit your CV and a brief cover letter, both in English.