University of Southern California

Research Education and Training Administrative Coordinator

Reposted 8 Days Ago

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San Diego, CA

124K Annually

Junior

Edtech

The Role

The Coordinator will manage administrative tasks and support initiatives related to clinical trials, ensuring effective communication and timely execution of projects and training sessions.

Summary Generated by Built In

Research Education and Training Administrative Coordinator

Location: San Diego, CA.

The USC Keck School of Medicine - Alzheimer’s Therapeutic Research Institute (ATRI), located in San Diego, California is an academic institute comprised of scientific collaborators committed to advancing the development of new treatments for Alzheimer’s disease through innovative clinical trials.

This Research Education and Training Administrative Coordinator position is based in the ATRI Section of Biostatistics under the direction of Prof. Raman. This position will report to Dr. Raman and support the administrative and project needs for the Alzheimer’s Clinical Trials Consortium (ACTC) Engagement, Education, Access and Accountability (E2A2). The Unit is led by Dr. Raman and is dedicated to supporting the training and developing the clinical trials workforce and leadership within ACTC.

The Coordinator will support, facilitate, and coordinate all Unit initiatives and projects. They will provide administrative project management to faculty across multiple projects. They will organize teleconferences, meetings, and training sessions, and prepares meeting minutes. They will communicate and interface directly with initiative leads and committees and oversee timelines and milestones to ensure that targeted deadlines are met.

Key Responsibilities include but are not limited to:

Facilitate and support all initiatives and programs within the ACT-E2A2 Unit, ensuring alignment with the unit's goals of fostering a fair and welcoming environment.
Coordinate the planning, execution and tracking of key initiatives, working closely with faculty, initiative leads, and committees.
Monitor project timelines, milestones, and deliverables, proactively addressing any challenges to ensure successful implementation.
Serve as a liaison between Unit leads, initiative leads, faculty, and committees, ensuring effective communication and collaboration.
Provide regular updates on initiative progress, upcoming deadlines, and action items.
Organize and coordinate meetings, workshops, and training sessions related to unit initiatives.
Support the execution of events by managing logistics, scheduling and participant coordination.
Maintain detailed records of initiative activities, progress, and outcomes.
Provide project management support to faculty across multiple initiatives.
Ensure initiatives comply with institutional policies and guidelines.
Assist in preparing reports and documentation for leadership and funding agencies.

Minimum Requirements:

Education: Bachelor’s degree in Public Health, Psychology, Neuroscience, Clinical Research Administration, or related field. Master’s degree preferred.
Experience:
- At least 2+ years of experience in research, academic, or healthcare settings.
- Prior experience supporting clinical trials or research studies is highly desirable.
- Experience with data management tools such as REDCap and other relational databases.
- Experience working with cross-functional teams and academic professionals in a research environment.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong ability to track, document, and report on activities.

Key Competencies:

Ability to manage multiple projects simultaneously, set priorities, and meet deadlines.
Excellent attention to detail and ability to track project milestones and deliverables effectively.
Strong written and verbal communication skills, with the ability to engage diverse stakeholders.
Ability to synthesize complex information into clear, concise reports and presentations.
Capacity to recognize operational inefficiencies and implement improvements.
Ability to troubleshoot challenges in participant engagement, study coordination, and recruitment tracking.
Experience working within cross-functional teams and across academic disciplines.
Strong interpersonal skills, with the ability to engage and maintain relationships with faculty, researchers, participants, and external partners.
A proactive mindset with the ability to anticipate needs and take initiative.
Comfort working in a dynamic research environment, adjusting priorities as needed.

The hourly rate range for this position is $29.19 – $37.25. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate’s work experience, education/training, key skills, internal peer equity, federal, state, and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.

USC will consider for employment all qualified applicants with criminal records in a manner consistent with applicable laws and regulations, including the Los Angeles County Fair Chance Ordinance for employers and the Fair Chance Initiative for Hiring Ordinance, and with due consideration for patient and student safety. Please refer to the Background Screening Policy Appendix D for specific employment screen implications for the position for which you are applying. 

Minimum Education: Bachelor's degree
Addtional Education Requirements Combined experience/education as substitute for minimum education
Minimum Experience: 2 years
Minimum Skills: Directly related project or administrative experience.
Preferred Education: Master's degree
Preferred Experience: 3 years

USC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other characteristic protected by law or USC policy. USC observes affirmative action obligations consistent with state and federal law. USC will consider for employment all qualified applicants with criminal records in a manner consistent with applicable laws and regulations, including the Los Angeles County Fair Chance Ordinance for employers and the Fair Chance Initiative for Hiring Ordinance, and with due consideration for patient and student safety. Please refer to the Background Screening Policy Appendix D for specific employment screen implications for the position for which you are applying.

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact USC Human Resources by phone at (213) 821-8100, or by email at [email protected]. Inquiries will be treated as confidential to the extent permitted by law.