Regulatory Affairs Department Assistant(Contractor)

This role will provide a full-range of administrative support to members of the Pfizer Regulatory Affairs Division.
The responsibilities for this role include:

• Archive department documentation and keep archive updated (hard copy and electronic)
• Update & check global and local systems periodically to reflect correct local information and respond to questions from local and global counterparts
• Take necessary actions for products which do not have a product responsible colleague
• Ensure audit readiness for all systems, sharepoints, hardcopy archive at all times
• Keep organization charts and job descriptions updated
• Organize courier service as needed
• Follow up dates of power of attorney documents and e-signatures and update as needed
• Organize and finalize payments for the MoH fees and vendors
• Initiate and follow-up payments for third party services, equipments, etc.
• Create reports from global and local systems
• Prepare and edit reports, excel sheets and presentations using Microsoft Office software; organize and maintain electronic and hard copy files
• Expedite flow of work items, and initiate follow-up when necessary
• Follow up external announcements (e.g. Agency website Official Gazette,. ..) and make internal announcements as needed.
• Take role in specific steps of labeling process (quality checks, sharing approved versions with external stakeholders e.g. RxMedia), keep local company website updated
• Proactively maintain Outlook calendars, anticipate conflicts, and use diplomacy to resolve problems in advance; assist with meeting scheduling, conference room reservations, teleconference set-up and associated meeting logistics
• Coordinate travel arrangements and support the planning of team meetings; prepare itineraries
• Coordinate donation processes such as gathering the related documents, following the PO orders, delivering the donation items to the districts and coordinating the donation budget
• Arrange for visitor passes and access
• Announcing new birth, death and marriage information to all colleagues
• Onboarding of new collegues
• Prepare expense reports, track reimbursements
• Ensure proper invoice routing and tracking
• Set-up and maintain project and general correspondence files
• Provide project management assistance when necessary
• Uses appropriate discretion in the management of information
• Serve as back-up support for other colleagues if needed

Qualifications

• Bachelor's Degree
• Excellent communication skills in English and Turkish
• Detail oriented
• Strong organizational skills with a proven ability to prioritize and work independently
• Demonstrated resourcefulness, with ability to anticipate needs, prioritize responsibilities and take initiative
• Proficiency in MS Word, Excel, PowerPoint, and Outlook
• Previous experience that demonstrates ability to proactively carry out administrative functions proficiently, and to complete quality work in a timely manner
• Ability to work independently as well as part of a team

#LI-PFE
Purpose
Breakthroughs that change patients' lives... At Pfizer we are a patient centric company, guided by our four values: courage, joy, equity and excellence. Our breakthrough culture lends itself to our dedication to transforming millions of lives.
School of Leaders
We, as Pfizer Turkey, make a difference with our visionary and pioneering approaches ranging from our concept of raising leaders through rotations, providing international career opportunities to creating a flexible, enjoyable work environment. There are no limits to what we can accomplish to touch lives here!
Flexibility
We aim to create a trusting, flexible workplace culture which encourages employees to achieve work life harmony, attracts talent and enables everyone to be their best working self. Let's start the conversation!
Equal Employment Opportunity
We believe that a diverse and inclusive workforce is crucial to building a successful business. As an employer, Pfizer is committed to celebrating this, in all its forms - allowing for us to be as diverse as the patients and communities we serve. Together, we continue to build a culture that encourages, supports and empowers our employees.
Regulatory Affairs