Recruiting Coordinator

We're seeking a detail-oriented Recruiting Coordinator to join our talent team at Luma AI. In this pivotal role, you'll ensure a seamless candidate experience while supporting our recruiting team in finding exceptional talent to build groundbreaking AI technology. The ideal candidate is highly organized, tech-savvy, and passionate about creating an outstanding experience for everyone who interacts with our hiring process.

What You'll Do

• Manage end-to-end interview scheduling for candidates and hiring teams, creating a smooth, well-coordinated experience
• Serve as the primary point of contact for candidates, providing timely updates and clear communication throughout the hiring process
• Maintain accurate candidate data and documentation in our ATS (Ashby)
• Coordinate candidate travel and accommodations when necessary
• Prepare interview materials and assist with interview panel preparation
• Help organize and execute recruiting events, both virtual and in-person
• Track recruiting metrics and prepare regular reports on hiring progress
• Identify opportunities to improve and streamline our recruiting processes
• Collaborate with the broader talent team to ensure consistent quality across all candidate touchpoints

What We're Looking For

• 3+ years of experience in recruiting coordination, preferably in a technology company
• Strong organizational skills with exceptional attention to detail
• Experience with ATS systems (Ashby experience is a plus)
• Excellent written and verbal communication skills
• Problem-solving mindset with ability to juggle multiple priorities
• Tech-savvy with proficiency in Google Workspace, scheduling tools, and willingness to learn new systems
• Strong interpersonal skills and ability to work with diverse stakeholders
• Experience supporting technical hiring is a plus

Standout Qualities

• You're meticulously organized, with systems to track complex scheduling across multiple time zones
• You anticipate needs before they arise, proactively addressing potential conflicts
• You're adaptable and responsive, handling last-minute changes with grace
• You prioritize candidate experience, ensuring everyone feels valued throughout the process
• You're passionate about building diverse teams and creating inclusive hiring practices