Position Summary
We’re seeking a detail oriented and highly motivated Recruiting Coordinator who will contribute significantly to building our organization.
The primary focus of this position will be to operate in a dual support function by providing assistance with recruiting coordination while offering exceptional scheduling, logistical, and organizational support. Ideal candidates will enhance our efficiency in scheduling candidates for multiple Recruiters across many different disciplines. This person must demonstrate an exceptional level of organization and attention to detail. This role will flex time to support the broader People team, including presenting during onboarding orientations and contributing to project work, and providing administrative assistance.
Candidates should enjoy working in a fast-paced, mission-driven environment, and be prepared to tackle a broad selection of challenges as the company grows.
Responsibilities
- Partner with recruiting and hiring team members to deliver a world-class candidate experience
- Manage the candidate interview process; schedule Zoom or onsite interviews, serve as the point of contact for questions, and following up with candidates when necessary
- Greet candidates and make them feel welcome during onsite visits
- Coordinate travel arrangements for candidates visiting the office
- Process candidate reimbursements with our accounting team for traveling candidates
- Assist recruiters with creating and formatting job descriptions
- Collaborate with other team members to improve and streamline processes
- Assist with ad hoc projects and process improvement initiatives
- Assist with the employee onboarding process and orientation sessions, help facilitate Monday morning orientation sessions
Requirements
- Bachelor’s Degree or equivalent experience
- 3+ years of experience in an administrative or coordination role. Previous experience as a recruiting coordinator is strongly preferred
- Web based ATS experience is preferred (We use Lever)
- Excellent verbal, written, and interpersonal skills
- Strong analytical and problem-solving skills
- Ability to build strong relationships with hiring managers and candidates
- Self-awareness, integrity, authenticity, and a growth mindset
- Willingness to work primarily onsite in our South San Francisco location
- Willingness to learn and flex time between Recruiting and People Operations
Top Skills
What We Do
Cellares is revolutionizing cell therapy manufacturing. We are developing a one-of-a-kind solution, The Cell Shuttle, to overcome the challenges associated with manufacturing so these life-saving therapies are affordable and widely available to patients who can benefit.
The clinical impact of cell therapy in treating cancer has been proven, but this therapeutic approach has several limitations, especially in manufacturing, leaving extremely sick patients waiting for treatment and desperate for hope.
Since cell therapy is currently produced for a single patient at a time, it is expensive to manufacture, requiring significant time and resources, and is difficult to scale.
Preclinical and clinical scientists, as well as commercial cell therapy manufacturers also lack the options to fully automate their manufacturing process quickly, safely, cost-effectively and at the scale they need.
The Cell Shuttle is an automated and closed end-to-end manufacturing solution that is flexible and scalable, enabling customers to run exact processes specified for their cell therapy. Compared with the current manual manufacturing processes for cell therapy, the Cell Shuttle’s next-generation automated manufacturing solution has 10 times the scalability (meaning 10 times more patient doses can be produced simultaneously), enables a three-fold reduction in process failure rates and will reduce the per-patient manufacturing cost by up to 70 percent for most processes.
