Records Management Intern

At SOM, we are a collective committed to shaping a better future for our clients, communities and planet. We aspire to create the most sustainable, impactful work through creative, interdisciplinary teams with all the resources and diversity of a global firm.  We value those who are passionate about excellence, innovation, integrity, inclusivity, and collaboration.  Together we can achieve great things.

Success at SOM Means

• Ideas:  We believe in a meritocracy of ideas.  We look to everyone to actively contribute to the discourse in the firm.  

• Knowledge:  We believe that expertise is the result of lifelong learning.  We are not expected to know everything, but rather to passionately pursue answers, develop new skills and deepen our knowledge.

• Product:  We strive for excellence in the concept, quality, and delivery of our work.

• Individual: We value individuals who bring the highest standards of professionalism and personal integrity in the way they work.  Each person can develop and contribute their wealth of attributes, skills and knowledge to support the overall health of the firm.

• Team: We value the power of interdisciplinary integration.  A positive team culture in which everyone collaborates openly towards common goals is essential.

• Firm: We have a history of making transformative contributions to the profession and our communities. We are constantly innovating and attempting to bring new approaches, solutions and processes to our work.

Position Responsibilities

• Assist in organizing, filing, and retrieving records, both physical and electronic. 

• Scan documents and other records to create digital archives.

• Enter information into records management systems and databases. 

• Support special projects related to records management, such as data migration or records retention. 

• Classifying and filing documents according to established procedures.

• Assisting with the disposal of records in accordance with established procedures. 

• Regularly traveling to our off-site warehouse in Jersey City for large-scale archive reviews.

Minimum Qualifications

• High School diploma or equivalent work experience.

• Strong organizational skills and attention to detail.

• Basic computer skills, including proficiency in Microsoft Office Suite and Google Workspace.

• Good communication skills, both written and verbal.

• Ability to work independently and as part of a team.

• Ability to follow instructions and procedures.

• Some experience in records management or related fields is a plus.

• Some heavy lifting required.

This is a part time position, 2 days per week in our SOM New York Office. Compensation for this role is $23.00/hour.  

Our Culture

Our creative, interdisciplinary teams work like small, dynamic studios, with all the resources and diversity of a global firm. 

We believe an inclusive environment improves our teams, our firm, and our communities and are passionate about Diversity, Equity, and Inclusion. Our DEI Action Plan was created to bring meaningful change to our profession, starting with our own culture and practices. 

We are proud to be an equal opportunity and affirmative action employer. Visit this page to learn more about SOM's employment policy and how to apply offline: www.som.com/employment_opportunities_and_policy

For more about SOM: www.som.com