Records Management Administrator (6 Months)

Who We Are

RioCan is one of Canada's largest Real Estate Investment Trusts (REIT). We own, manage and develop retail-focused, increasingly mixed-use properties in Canada's major markets. We pioneered the REIT concept over 30 years ago and have transformed Canadian real estate.

We are proud to be recognized as one of Canada's Greenest Employers and a Greater Toronto's Top Employer. At RioCan, you can build a career with real impact and longevity. You get the stability and resources of an established company and the entrepreneurial and collaborative spirit of a start-up. Life at RioCan is dynamic and fast-paced. We know that great ideas can come from anywhere, and we empower our people to suggest and implement them. We value different voices and perspectives and appreciate that the unique backgrounds and identities we each bring to our jobs make the whole business stronger. 

POSITIONOVERVIEW:

Join our dynamic and highly engaged team as a Records Management Intern. This role will assist in managing various risks related to regulation, data protection, and records and information management. The Records Management Intern will play a key part in maintaining RioCan’s compliance with records retention requirements and demonstrating a strong commitment to Records Management and data governance best practices.

RESPONSIBILITIES:

• Support Compliance: Promote adherence to RioCan policies and processes concerning data protection and records retention and disposition
• Team Collaboration: Assist the Records Management team by coordinating activities across the Trust related to records and information retention
• Departmental Support: Help departments comply with specific data retention requirements, including large-scale metadata processing.
• Data Classification: Engage in data classification activities to ensure proper organization and protection
• Training and Education: Prepare training materials and conduct training sessions to educate staff on records management best practices.
• System Enhancements: Participate in testing and rolling out system enhancements to improve records management processes
• Physical Records Management: Liaise with department staff on the retrieval and disposition of physical records
• Ad-hoc Duties: Perform additional tasks as required to support the team

QUALIFICATIONS:

• Degree or Diploma in library and information sciences, or equivalent work experience
• Proven organizational skills, dedication to teamwork, time-management, and attention to detail
• Excellent communication skills (both oral and written)
• Ability to manage multiple tasks and changing priorities
• Knowledge and understanding of client service
• Ability to work in a busy, deadline driven environment focused on accuracy and confidentiality
• Problem solving skills and use of sound judgment
• Willingness to take on new tasks and embrace change
• Experience with SharePoint in a compliance or data function, with experience in records and information management, records classification, data mapping, and other data protection activities will be considered an asset

Why join RioCan?

We believe in rewarding you for what you do and investing in your career and long-term success. Our total rewards and perquisites program is designed to fit and enrich your life physically, emotionally, financially, and socially. We offer eligible employees:

Work / Life Balance that prioritizes YOU. Enjoy a hybrid work model with flexible work hours, an extra-long weekend with our RioCan Cares Day, and half days before every long weekend in the summer.

Professional Growth and Development that includes a continuing education reimbursement, a mentorship and leadership development program, on-demand online learning, and cross-training opportunities.

An Extensive Health and Benefits Program that includes health and dental benefits for you and your family starting on day one, a healthcare spending account, an employee family and assistance program, virtual healthcare, and other resources.

A Comprehensive Retirement Program to help prepare our employees for the future. This includes matching employee contributions in a retirement savings plan, pension plan, and an employee unit purchase plan.

Additional Perks and Benefits that include paid time off, parental leave top-up, various employee discounts, employee referral and recognition programs, and opportunities to participate in community initiatives, committees, and social events throughout the year.

We are committed to creating a diverse and inclusive work environment where all employees are valued, included, and empowered to do their best work and bring great ideas. People are at the core of who we are, and we respect that they have taken all paths to get here. RioCan welcomes applications from all candidates and is committed to providing accommodations for people with disabilities. If you require accommodation at any stage of the application process, please let us know, and we will be happy to work with you to meet your needs.