Receptionist

About Vision Invest

• Our Shareholders, Al Muhaidib Group and Abunayyan Holding founded ACWA Holding in 2002 to spearhead public-private partnerships in the Kingdom of Saudi Arabia in the utility sector by founding ACWA Power. In 2018, we rebranded Vision Invest to align our mandate with Vision 2023. Our journey has taken us beyond the borders of the Kingdom of Saudi Arabia, extending across the GCC and beyond.
• Our DNA remains that of a boutique investment house, built on core values of talent as our true equity, trust through strong governance, delivering stakeholder value with focus, driving innovation, and upholding credibility as our most valuable currency.

Team Member Value Proposition

• Culture: a strategic pillar for Vision Invest and the essence of our shared DNA – it is this all-encompassing culture that makes us excited to show up at work every morning.
• Vision: Investing for lasting impact - driven by innovation and sustainability, we strive to add long-term tangible value and make a positive impact to the communities we are invested in
• Team: You collaborate with and learn from top global talent. Enabled by an integrated value chain, we bring out the best in each other, and work together to achieve our vision.
• Empowerment: You are empowered to define and lead initiatives, with freedom to explore, create, and innovate. We celebrate curiosity and creativity, encouraging every team member to excel beyond their expectations.
• Growth: Join us in a constructively challenging, high-performance environment where personal growth and professional development are encouraged and accelerated.

Role Purpose and Summary

• Serve as the first point of contact for visitors and callers, ensuring a professional and welcoming environment. Manage front desk operations efficiently, provide administrative support to the office, and assist the SVP, Oil & Gas team with day-to-day coordination. The role requires excellent organizational and communication skills to maintain a seamless flow of operations

Experience

• 0-3 years of relevant professional experience in front desk or receptionist roles, preferably in a corporate or professional services environment; Experience in oil & gas or similar industries is preferred

Qualifications

• Bachelor's degree / High school diploma in Business Administration, Hospitality, or related fields

Key Responsibilities

• Front Desk Management
• Welcome visitors, clients, and employees with professionalism and warmth, ensuring a positive first impression
• Manage the reception area, ensuring it is tidy, organized, and equipped with necessary materials (e.g., brochures, visitor badges)
• Handle incoming calls and direct them to the appropriate team members, ensuring prompt and professional communication




• Administrative Support
• Schedule and coordinate meetings, appointments, and conference room bookings
• Receive and distribute mail, packages, and other correspondence efficiently
• Assist with document preparation, data entry, and maintaining accurate records as required




• Visitor and Security Management
• Manage visitor check-ins, including issuing visitor badges and maintaining a log of guests for security purposes
• Liaise with security personnel to ensure proper protocols are followed for visitor access




• Office Coordination
• Maintain inventory of office supplies for the reception and ensure timely reordering
• Provide support for office events, meetings, and travel arrangements when needed
• Serve as a point of contact for facility-related requests and issues, such as maintenance or IT support




• Support to the SVP, Oil & Gas Team
• Assist with scheduling, document preparation, and coordination of meetings specific to the Oil & Gas team
• Support the SVP and team with ad hoc administrative tasks, ensuring smooth day-to-day operations 




• Customer Service Excellence
• Act as a brand ambassador, reflecting the company’s professionalism and values through all interactions
• Resolve inquiries or issues efficiently, escalating to the appropriate personnel when necessary