Receptionist

Our employees are at the heart of everything we do. Together, we help people, businesses, and society prosper in good times and be resilient in bad times.

Our employee promise represents Intact’s commitment to you in exchange for living our Values, striving to do your best work, being open to change and investing in your career. In return, we promise to provide support, opportunities and performance-led financial rewards at a workplace where you can shape the future, win as a team and grow with us.

About the role

We are seeking a dynamic, energetic, and proactive individual to join our team as a Receptionist. This role will primarily focus on general reception duties while providing support for minor facilities-related tasks as needed. The successful candidate will have excellent communication skills, a friendly demeanor, and a willingness to assist with various office tasks. This is an in-office role, and the successful candidate will be required to work on-site 5 days a week.

What you’ll do here:

• Respond to incoming calls or emails and provide required information.

• Greet incoming visitors at reception and notify the appropriate person of arrival.

• Schedule and coordinate appointments, meetings, and conference room bookings.

• Maintain and update the office directory.

• Maintain reception area and nearby boardrooms.

• Manage scanning for electronic mail.

• Maintain office supplies inventory, ensuring items are stocked and ordering as needed.

• Provide support for mail room and Administrative Assistants when needed.

• Other duties as assigned.

 
What you bring to the table:

• College diploma or equivalent combination of education and experience

• Minimum two (2) years of administrative experience

• Strong knowledge of Microsoft Office Suite (Excel knowledge considered an asset) 

• Excellent communication skills

• Can work effectively under pressure in a fast-paced office 

• Must be highly detail oriented with exceptional organizational and interpersonal skills

• A proactive attitude with a willingness to take on new tasks.

What we offer
 

Our hybrid work model provides the balance between working from home and enjoying meaningful in-person interactions.

Working here means you'll be empowered to be and do your best every day. Here is some of what you can expect as a permanent member of our team:

• A financial rewards program that recognizes your success

• An industry leading Employee Share Purchase Plan; we match 50% of net shares purchased

• An extensive flex pension and benefits package, with access to virtual healthcare

• Flexible work arrangements

• Possibility to purchase up to 5 extra days off per year

• An annual wellness account that promotes an active and healthy lifestyle

• Access to tools and resources to support physical and mental health, embracing change and connecting with colleagues

• A dynamic workplace learning ecosystem complete with learning journeys, interactive online content, and inspiring programs

• Inclusive employee-led networks to educate, inspire, amplify voices, build relationships and provide development opportunities

• Inspiring leaders and colleagues who will lift you up and help you grow

• A Community Impact program, because what you care about is a part of what makes you different. And how you contribute to your community should be just as unique.

We are an equal opportunity employer

At Intact, our Value of respect is founded on seeing diversity as a strength. We strive to create an accessible workplace where employees feel valued, included and encouraged to share their unique perspectives.

We encourage applications from individuals who are members of equity-deserving groups, including but not limited to women, Indigenous peoples, persons with disabilities, Black people, and members of the 2SLGBTQI+ community.

As part of Intact’s commitment to reconciliation, we acknowledge that we work, meet and travel across the land currently called Canada, originally inhabited by First Nations, Metis and Inuit people. This history extends through many centuries and continues to evolve today.

We have policies to ensure equal access and participation for people with disabilities, including providing workplace adjustments (accommodations). A copy of applicable policies is available on request.

If we can provide a specific adjustment to make the recruitment process more accessible for you, please let us know when we reach out about a job opportunity. We’ll work with you to meet your needs.

Learn more about our recruitment process and your candidate journey here.

If you are an employee of Intact or belairdirect, please apply for this role on Internal Career Site.