Receptionist & Executive Operations Assistant

Description

Company Overview  

Established in 1975, Delta Galil Industries is a global manufacturer and marketer of Private Label apparel products for men, women and children, as well as owner of leading fashion brands such as 7 For All Mankind, Schiesser, PJ Salvage, Eminence, Delta and more.  

With an eclectic offering of made-to-order products, Delta Galil’s range includes intimate apparel for men & women, active wear, socks, kids & baby wear. We are proud to have contributed to the success of Walmart, Target, and Marks & Spencer, as well as leading fashion brands such as Calvin Klein, Nike, Victoria’s Secret and many more. Delta Galil also sells its products under brand names licensed to the company including Adidas, Wolford, Polo Ralph Lauren, Wilson, Maidenform, Tommy Hilfiger and others.   

Position Overview

We are seeking a dynamic and organized Office Administrator to join our team! As the backbone of our office, you will play a key role in ensuring smooth day-to-day operations, providing essential support to both staff and leadership. From coordinating meetings and managing office supplies to welcoming visitors and handling administrative tasks, you'll be a crucial part of creating a productive and welcoming environment. If you're a proactive, detail-oriented individual with a passion for problem-solving and delivering exceptional service, we’d love to meet you!

Responsibilities

• Serve as the primary point of contact, providing reception services with a professional and welcoming demeanor.
• Answer and direct incoming calls to the appropriate personnel, take and distribute messages, and manage requests for information.
• Coordinate guest arrivals, including entering visitor details into the building registry and greeting visitors with courtesy.
• Assist in organizing company events and activities, including ordering catering, preparing materials, and ensuring smooth logistics.
• Oversee the reservation and management of conference rooms, ensuring all meeting requirements are met.
• Provide document management services, including printing, photocopying, and scanning as requested by staff.
• Maintain office amenities, including the kitchen and coffee bar, ensuring they are stocked and presentable.
• Serve as the primary contact for addressing and coordinating maintenance-related matters within the office.
• Exhibit professionalism and hospitality when supporting senior-level executives, including external guests.
• Coordinate and book travel arrangements, including transportation and accommodations, as required.
• Assist with processing and managing expense reports efficiently and accurately.
• Handle the ordering of meals (breakfasts/lunches) for office staff, senior executives, and the CEO.
• Provide backup support to the CEO and Executive Assistant when the primary EA is unavailable or off-site.
• Capture accurate and concise meeting notes during high-level discussions.

Requirements

• 5 years of professional experience, or equivalent combination of education and experience
• Knowledge of office administration best practices
• Knowledge of MS Office (Word, Excel, PowerPoint and Outlook)
• Strong organizational skills, attention to detail, and the ability to multitask with ease
• Strong written and verbal communication skills
• Ability to effectively interact with stakeholders at all levels within the organization
• Ability to exercise discretion and maintain confidentiality in carrying out all responsibilities

This role is in office on-site 5 days a week

PAY RATE: $75-95K Annually

At Delta Galil, we strive to hire and nurture amazing talent. Actual salaries will vary depending on factors including but not limited to experience, specialized skills, and internal alignment. 

DIVERSITY VISION STATEMENT: 

We are committed to creating an inclusive environment that welcomes and values the differences among all of our associates, customers, suppliers, and the communities in which we live and conduct business. We are an equal employment opportunity for minorities, females, protected veterans, and the disabled. 

We are committed to providing equal opportunities in employment and treating our associates and applicants without discrimination based on their race, color, gender, age, national origin, religion, sexual orientation, gender identity or expression, marital status, citizenship, disability, protected veteran status, or any other legally protected factor.