Title:
Purchase to Pay Associate
Company:
Ipsen Biopharmaceuticals Inc.
Job Description:
The Global Finance Shared Services function, based in the UK, is seeking a Purchase to Pay (PtP) Associate to join the team to support the US Business.
The associate will work within the framework of the UK and Group Purchasing policies, procedures, and internal controls to ensure:
• Education and training is delivered to the end user community
• Actively review PtP processes and make improvements
• PR/PO conversions in SAP systems
The PtP associate will be a Subject Master Expert on both processes and tools in SAP systems and purchasing platforms (K2 and Ariba). The PtP Associate will manage the the Accounts Payable/PtP email inbox as a primary Ipsen and Suppliers end-user communication channel. These tasks are to be performed for the full scope of the UK FSSC supported business areas, with main responsibilities focused on the focused on the US.
Main Responsibilities & Job Expectations
- PtP Subject Matter Expert on both processes and tools (Ariba, S/4 Hana).
- Access Management (SAP, Ariba, etc.)
- Ipsen End-Users:
- Support user in selecting the appropriate roles.
- Approve new access requests on behalf of system owner.
- Run periodic reviews and controls on accesses and usage.
- Suppliers’ End-Users:
- Support suppliers when creating their accesses (how-to’s, issues, …)
- Coordinate with Ariba when required.
- Run periodic reviews and controls on accesses and usage.
End-user support (Ipsen and Suppliers)
- Act as (single) primary point of contact for all issue, requests, question related to PtP processes and underpinning applications / tools.
- Manage the generic PtP email inbox as Ipsen & Suppliers’ end-user communication channel.
- Support vendors with SAP Business Network non-technical issues.
- Raise incident to IT on behalf of suppliers.
- Liaise and coordinate with IT to follow-up incident resolution.
- Manage communication: processes & tools updates, incident resolution, request fulfilment follow-up, system outages.
Catalog Management
- Promote, communicate & educate suppliers on catalog requirements (content, format, .)
- New supplier catalogue enablement: Liaise and coordinates impacted parties (Supplier / IT / Business / Procurement)
- Run tests with supplier to ensure successful publication.
- Approve catalogue and catalogue changes (e.g., price changes)
Supplier Enablement
- Contribute and support supplier training webinars/summits.
- Reinforce solution compliance with IPSEN internal rules and policie
- Escalates risks and major roadblocks to relevant business owner or Procurement ("supplier manager") where e-Invoicing not in place (only if relevant benefits missed by not enabling the vendor
- Ensure better adoption from suppliers.
Training
- Update online training, including Sap Enable Now (eLearning and KB).
- Train newcomer during onboarding.
- Deliver training refresher on a regular basis.
- Maintain SAP Enable Now knowledge articles.
- Contribute to training support translation / localization.
Controls
- PO overdue follow-up & cleaning; Run controls, inform business, mass clearing on behalf of business.
Guided buying administration
- Guided buying text updates including preferred/qualified vendors information upload, help center, category description, etc. Link to IT admin for any changes to JSON file
- Operational contract integration on behalf of buyers
Works within GMP / EHS requirements
- Perform assigned tasks whilst, at all times, adhering to current GMP requirements (e.g., Annex 1 of EU GMP) for sterile medicinal products.
- Report any compliance concerns to your line manager or the Quality Assurance Compliance team.
- Work in a safe manner at all times and raise any Health and Safety concerns to your line manager or the EHS team.
- Ensure all training is kept up to date and documented by adhering to training plan requirements, ensuring that you do not perform any tasks you are not trained to complete.
- Bachelors degree in a related field or equivalent experience
- 2-3 years of equivalent experience in Accounts Payable or PtP role required, preferably using SAP systems and platforms
- Proficient user of MS Office products including Outlook, Word, Excel, Teams
- Proven competency in Ariba and SAP would also be an advantage.
- Experience working with global teams is a plus.
- Fluent in English; written and spoken in another European language would be an advantage.
- Able to travel to UK on an as-needed basis;
- Able to work from our Cambridge, MA US HQ including 2-3 days per week in office while on a hybrid model
The annual base salary range for this position is $57,750 to $84,700 paid hourly, $27 to $41, with overtime eligibility.
This job is eligible to participate in our short-term incentives program. At Ipsen we are proud to offer a comprehensive employee benefits package, including 401(k) with company contributions, group medical, dental and vision coverage, life and disability insurance, short- and long-term disability insurance, as well as flexible spending accounts. Ipsen also provides parental leave, paid time off, a discretionary winter shutdown, well-being allowance, commuter benefits, and much more.
The pay range displayed above is the range of base pay compensation within which Ipsen expects to pay for this role at the time of this posting. Individual compensation within this range depends on a variety of factors, including, but not limited to, prior education and experience, job-related knowledge and demonstrated skills.
IPSEN is an equal opportunity employer that strictly prohibits unlawful discrimination. We recruit, employ, train, compensate, and promote without regard to an individual’s race, color, religion, gender, sexual orientation, gender identity/expression, national origin/ancestry, age, mental/physical disability, medical condition, marital status, veteran status, or any other characteristic protected by law.
Top Skills
What We Do
Ipsen is a French leading global mid-size biopharmaceutical company headquartered in Paris, France focusing its efforts where unmet medical needs are greatest. Ipsen develops and commercializes innovative medicines in three key therapeutic areas - Oncology, Rare Disease and Neuroscience.
We have over 5000 employees worldwide and our medicines are registered in more than 100 countries, with direct commercial presence in over 30 countries. Ipsen has 4 global R&D hubs and 3 pharmaceutical development centers around the world
