Proposals Coordinator

1: Work on prequalification’s, expression of interests with relevant agencies, clients and projects.

• Prepare and submit tenders (Expressions of Interest and Proposals) in cooperation with Bid Manager/ Bid Leader / Technical Staff.
• Coordinate the timing and quality of input by others, including subconsultants to obtain fee proposals and other pertinent technical information.
• Ensure the compilation of high-quality proposals in response to both specific and generic opportunities for the region.

2: Support in coordinating tender proposals and bids together with the Business Development Manager/ Bid Leader.

• Coordinate the bidding process and prepare bid templates.
• Liaise with external consultants – obtain CVs, fee rates and information on their availability and keep them informed of project status.
• Communicate with partner organisations – obtain required documentation from partners and in cases where they are leading the bid, provide required documentation.
• Liaise with clients – obtain clarifications and further information concerning a bid when required.
• Compile project experience, format CVs and capability statements for bids.

3: Refine and produce presentation for marketing documents of high quality that shows high level of visual creativity.

• Develop marketing documents, processes and templates to improve the content and delivery of proposals for both specific and generic requirements.
• Develop and maintain a collaborative relationship with the Corporate Marketing team.
• Format final documents and ensure they are bound and presented in accordance with client specifications.
• Provide market research assistance to projects

4: Support and quick to understand the demand of all types of bids and projects.

• Foster a culture of confidence in support services’ abilities through provision of high-quality support, dedication and consistent application of high professional standards;
• Provide oversight and review of major and strategic bids to ensure compliance with SJ standards and policies;

5: Organize and manage the library of relevant bid information

• Ensure that project team, consultants (internal & external) and Team Leaders are aware of projects won and lost
• Develop and enhance internal systems for communication.
• Periodically review the bidding process and suggest improvements.

6: Maintain documentation and filing system of the prequalification, expression of interest and tender bids.

• Work with the BD team to ensure information relevant to the business development process is available and shared efficiently and effectively within the company.
• Maintain company database of projects, proposal texts, subconsultants and partners

At Surbana Jurong, we put talent, hard work, teamwork and a fun workplace together to approach problems and solve them creatively and collaboratively. Join us in making a positive impact on the world!