Proposal Writer

If you are wondering what makes TRIMEDX different, it's that all of our associates share in a common purpose of serving clients, patients, communities, and each other with equal measures of care and performance.

• Everyone is focused on serving the customer and we do that by collaborating and supporting each other
• Associates look forward to coming to work each day
• Every associate matters and makes a difference

It is truly a culture like no other — We hope you will join our team! Find out more about our company and culture here.

Summary

The Proposal Writer plays a vital role in crafting engaging, client-centered narratives for RFPs, RFIs , and proactive proposals. This role involves close collaboration with associates within the Client Resource Center (CRC) team, leadership and subject matter experts (SMEs) to ensure that every aspect of the proposal is clearly articulated, compliant, and aligned with TRIMEDX's brand and messaging standards. By providing comprehensive writing support, the Proposal Writer contributes to delivering high-quality, competitive responses that effectively communicate TRIMEDX's value proposition.

The CRC is a dynamic hub for client communication, nurturing relationships with sales, operations, marketing, and subject matter experts in every department.

Responsibilities

Content Development (40%)

• Craft Compelling Responses: Work in close coordination with the Proposal Manager and leadership to create clear, concise, and compliant content for assigned proposal sections.

• Incorporate Win Themes & Client Focus: Assist the Proposal Manager in developing a proposal structure, integrating key selling points, value propositions, and storytelling techniques that speak directly to client requirements and expectations.

• Leverage Existing Materials: Identify and adapt relevant pre-written text from previous proposals or content libraries, rewriting as necessary to fit the current bid’s needs.

• Meet Deadlines & Escalate Issues: Deliver completed sections to the Proposal Manager on schedule, flagging potential roadblocks early.

Collaboration with SMEs (30%)

• Gather Technical Details: Interview subject matter experts (SMEs) across Business Development, Operations, and other functions to capture detailed, accurate information.

• Translate Complexity: Turn complex technical or operational data into accessible, reader-friendly narratives that evaluators can easily understand.

• Bridge Communication Gaps: Serve as the go-between for SMEs and the proposal process, ensuring all input is integrated consistently and effectively.

Quality & Compliance (20%)

• Align with Branding & Standards: Work with Marketing and the Proposal Manager to maintain a consistent brand voice, style, and editorial quality across all written content. May conduct technical edits of volumes to ensure compliance and “one voice.”

• Ensure RFP Compliance: Check that each response meets RFP requirements (format, scope, legal compliance) and follows any specified editorial standards.

• Implement Review Feedback: Incorporate edits from stakeholders, track changes in version-controlled documents, and collaborate with graphics leads to ensure visuals match the message.

Content Repository Support (10%)

• Maintain Reusable Content: Provide newly developed or revised text to the Content Manager for indexing in Qvidian or a similar system, ensuring future reusability.

• Update Boilerplate: Periodically review and refresh standard or boilerplate content, retiring outdated passages and refining effective ones for upcoming proposals.

• Archive Final Deliverables: Ensure proposals are properly stored, along with any newly created materials, to enhance the efficiency of subsequent bids.

• All other duties as assigned.

Skills and Experience

• 3+ years in proposal writing is required.

• Proven skills in writing and editing proposal content within a complex business environment.

• Exceptional communication skills with strong attention to detail.

• Familiarity with proposal style guidelines, editorial standards, and compliance considerations.

• Ability to quickly grasp technical or complex service offerings and adapt them into responsive, clear, compelling narratives.

Desired Qualifications

• APMP Foundation-level knowledge or equivalent experience.

• Previous experience in healthcare or a regulated industry.

• Knowledge of proposal automation software (e.g., Qvidian) and content management practices.

Education and Qualifications

• Bachelor’s degree in English, Communications, Marketing, or a related field required is required.

At TRIMEDX, we support and protect a culture where diversity, equity and inclusion are the foundation. We know it is our uniqueness and experiences that make a difference, drive innovation and create shared success. We create an inclusive workplace by actively seeking diversity, creating inclusion and driving equity and engagement.   

We embrace people’s differences which include age, race, color, ethnicity, gender, gender identity, sexual orientation, national origin, education, genetics, veteran status, disability, religion, beliefs, opinions and life experiences. 

Visit our website to view our full Diversity, Equity and Inclusion statement, along with our social channels to see what our team is up to: Facebook, LinkedIn, Twitter.

TRIMEDX is an Equal Opportunity Employer. Drug-Free Workplace.

Because we are committed to providing a safe and productive work environment, TRIMEDX is a drug-free workplace. Accordingly, Associates are prohibited from engaging in the unlawful manufacture, sale, distribution, dispensation, possession, or use of any controlled substance or marijuana, or otherwise being under the influence thereof, on all TRIMEDX and Customer property or during working/on-call hours.