Description
This is an exciting opportunity for an individual that excels in project management and enjoys client interaction. This position requires strong product knowledge of our custom project offerings, events business, excellent working relationships with clients, vendors and internal sales groups to facilitate successful program delivery.
The ideal candidate has the ability to concisely speak with clients in a professional manner and establish clear production timelines, milestones and deliverables while managing internal teams (Art Department, Email operations, etc.) to ensure the deliverables are on track to meet timelines.
This position reports to the Director of Events and Custom Marketing and works collaboratively with Sales, Editorial, Digital, Marketing and Creative, Custom Content departments.
Projects will consist of helping to execute in-person conferences and client sponsored custom projects: webinars, multi-day virtual events, topic takeovers, custom channels, eCase studies and surveys.
Responsibilities:
- Establishing and creating productions schedules, milestones and deadlines with clearly defined deliverables.
- Project management, including the ability to manage multiple projects with varying due dates simultaneously, identify dependencies, and coordinate across other channels, in accordance with established milestones
- Setting up internal and external kickoff calls to review project requirements and deadlines.
- Educate clients on conferences, custom products and services, and provide consultative services on program execution.
- Working with our art designer to create banner ad artwork.
- Working with our ad server to traffic banner ad placements.
- Ensure clients, speakers and partners submit deliverables in a timely manner and come up with action plans for those who fall behind.
- Creating marketing materials for webinars/virtual events/ conferences, sharing with clients and making promotional materials live on the GenomeWeb site.
- Execute webinar and virtual event rehearsals to ensure clients/speakers are ready for the live webinar and/or pre-recorded event.
- Ability to accommodate client meetings outside of our standard 9-5 business hours. This is not often, but we do have clients globally.
- Travel for in-person conferences is required.
Required Skills and Experience:
- 3+ years of experience in virtual events and event planning and execution.
- Bachelors degree required; marketing or events related field preferred.
- Ability to work independently and meet deadlines.
- Ability to multitask.
- Extremely organized.
- Attention to detail.
- Proficiency in Excel.
- Solutions oriented.
- Email marketing experience is a plus.
- Strong verbal and written communication skills.
- Experience working on client facing projects.
- Background in event operations, event registration, ticketing and guest management, event sponsorships and/or event agenda management and programming
- Experience using any webinar and events platform (WebEx, gotomeet, On24, cvent, globalmeet). On24, globalmeet and cvent platform experience is a plus.
- Sailthru (not required but a plus)
This position is exempt under the Fair Labor Standards Act and is not eligible for overtime pay.
Pay Transparency Disclosure:
The estimated base salary for this position is $70,000 - $90,000.
The final salary offering will take into account a wide range of factors, including experience, accomplishments and location. The salary range provided should not be considered as a salary limit or cap. In addition to base salary, Crain also offers competitive benefits including retirement plan savings contributions and bonus opportunities based on individual and company performance.
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Brand Overview:
GenomeWeb is an independent online news organization based in New York. Since 1997, GenomeWeb has served the global community of scientists, technology professionals, and executives who use and develop the latest advanced tools in molecular biology research and molecular diagnostics.
GenomeWeb’s editorial mission is to cover the scientific and economic ecosystem spurred by the advent of high-throughput genome sequencing. We operate the largest online newsroom focused on advanced molecular research tools in order to provide our readers with exclusive news and in-depth analysis of this rapidly evolving market.
GenomeWeb users can be found in major scientific organizations around the world, including biopharmaceutical companies, research universities, biomedical institutes, clinical labs, and government laboratories. Our advertisers include leading suppliers of research tools, analytical instruments, information technology, and molecular diagnostics. GenomeWeb is a business unit of Crain Communications.
www.genomeweb.com
@GenomeWeb
About Crain Communications:
Crain Communications is a leading business news and information company with a portfolio of 24 media brands that provide indispensable coverage and data for professionals globally and across sectors, including advertising, automotive, finance, healthcare, staffing, and workforce solutions. Many of Crain’s brands are the most influential media properties in the industries and communities they serve, including Ad Age, Automotive News, Pensions & Investments, Modern Healthcare, Staffing Industry Analysts, as well as Crain’s regional business brands. For more than a century, our dedication to deep sector expertise and journalistic integrity has enabled us to provide trusted insights across all our platforms, empowering today’s business leaders to make industry-shaping decisions. To learn more about Crain Communications, visit crain.com.
Environmental Demands
Where you work matters. The job posting will provide specific information on where and when your amazing work would be performed. Employee work location is determined by the needs of the specific team and may include on-site, hybrid or remote. Employee work location is subject to change.
- An “in-office” role would require the employee to come into the office most days with occasional flexibility to work remotely if tasks can be performed elsewhere and if the manager approves.
- A “remote” role would allow an employee to work from a home office that is in one of the states Crain does business in. We can only employ a remote / "work from home" employee if they reside in one of these states: AZ, CA, CO, FL, GA, IL, MD, MA, MI, MN, NV, NY, NC, OH, OR, TN, TX, VA, WA, WI, and Washington, DC.
- A “hybrid” role would be a mix of in-office and remote work. There may be a specified schedule for coming into the office or it could be at the discretion of the employee with the manager’s approval, subject to change.
- Employees who live within a reasonable commute distance from a Crain office are expected to work on-site 3 days per week.
Many positions will also include work done in “the field.” Depending on the role, this may include conducting in-person interviews, attending work-related events, meeting with sources or clients. Specifics will be noted in the job posting but are subject to change as a role evolves. Employees may be exposed to adverse environmental conditions, specifically during field work. Other typical job functions are performed under conditions such as those found in general office work.
Travel to cover news stories/events, meetings with clients, and to our geographically separated offices may be required. It is the nature of many positions to experience non-standard working hours and be on-call when needed for responding to email, meeting with clients, attending work-related events, story development or breaking news. Most employees perform work Monday through Friday, although early-morning, evening or weekend shifts may be required. Work schedule and travel requirements are subject to change as a role and needs evolve over time.
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The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of many Crain jobs and are subject to change.
Physical activities will include frequent in-person or virtual interactions. For most positions, it is essential to be able to remain at a desk/computer workstation for prolonged periods, perform computer-related tasks, and create/maintain documents within filing systems. Must have close visual acuity to perform an activity, such as preparing and analyzing reports and information, transcribing, viewing a computer terminal, or extensive reading. The typical physical requirements are light work—exerting up to 25lbs of force occasionally and/or up to 10lbs of force frequently and may include climbing, pushing, standing, hearing, walking, reaching, grasping, kneeling, stooping, and repetitive motion. Some positions will have additional physical requirements, including exerting up to 50lbs of force to move and/or carry equipment, supplies, files, or other materials as the role requires.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions and meet the environmental and physical demands of the role.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)
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