Project Coordinator

Company Description

BEUMER Group is an international manufacturing leader in intralogistics in the fields of conveying, loading, palletising, packaging, sortation and distribution technology. BEUMER Group offers the right solution for almost every logistic challenge. We are a family owned, intralogistics leader, where tradition and innovation go hand in hand. We are proud of what our employees create each day. Integrity, Inspiration, Quality and Teamwork!

Job Description

General Responsibility

The Project Coordinator is responsible for processing, tracking, and distributing project deliverables, creating status reports, and ensuring that project insurance, bonds, lien releases, and contractual obligations are fulfilled. This role supports the Project Manager and the entire team by maintaining communication between internal departments and customers. As an integral member of the Airports organization, the Project Coordinator is responsible for customer communication, generating estimates and proposals, processing purchase orders and invoicing, and coordinating with technical departments and field service personnel. The role supports multi-million-dollar material handling projects across North America.

Primary Duties and Responsibilities

• Collaborates with the Project Team to produce technical and commercial documentation and templates per project plans.
• Tracks and ensures the timely completion of project action items and open items.
• Coordinates weekly project team meetings, including taking and distributing minutes.
• Supports the Project Manager by coordinating with departments to execute the project.
• Ensures submittals meet contractual requirements in collaboration with the project team.
• Maintains accurate project log files, including Submittals, Change Orders.
• Monitors compliance with documentation processing, including filing, tracking, and distribution.
• Produces and updates weekly and monthly project reports, both internal and external.
• Provides additional support, including:
  • Site Badging Administration and Returns
  • Payment Application Status Verification
  • Site Logistical Support
  • Purchase Order Request and Management
  • Implementation and training of new processes
  • Supervision of project administrators
• Maintains strong customer relationships, addressing inquiries and concerns professionally and in a timely manner.
• Coordinates with internal teams to generate estimates, proposals, and follow-ups with customers for clarifications.
• Assists in setting up new projects, including invoicing, purchase order generation, and resource scheduling.
• Reviews project estimates versus actuals and reconciles time sheets and expense reports for field technicians.
• Supports Customer Support project management activities and system enhancement proposals.
• May be assigned to special projects or other duties as needed

Qualifications

Required Skills / Qualifications

• Four (5) years' Experience in project coordination and administration, or a four-year college degree in a related field.
• Excellent time management, organizational skills, and a high attention to detail and accuracy.
• Strong verbal and written communication skills.
• Technical aptitude with experience in industrial equipment.
• Previous project coordination experience is a plus.
• Advanced proficiency in Microsoft Word, Excel, Teams, and Outlook.
• ERP experience is a plus.
• Ability to work extended hours when required.

Additional Information

BEUMER is an innovative company where every employee is considered part of the family.
We recognize that our employees are our most valuable asset, and as such, we offer a comprehensive benefits package to our full-time employees. Best of all, there is no waiting period – benefits begin on your first day:

• We cover 100% of medical and dental premiums for you and your eligible dependents.
• 401(k) Retirement Plan with a generous employer match, reflecting our commitment to your future.
• Life insurance is provided at no cost to all employees.
• A generous amount of paid time off.
• Long-term disability coverage (we’ve got you covered there too!).

Equal Opportunity Employer
BEUMER is an equal opportunity employer. We provide equal opportunities to all applicants and employees for all positions, without regard to race, color, religion, gender, national origin, age, disability, veteran status, or any other status protected under local, state, or federal laws.