Project Coordinator

Company Description

With over 1,400 employees nationwide, KPFF is a multi-disciplinary engineering firm organized around the philosophy that great people thrive in an environment that enables freedom and independence while also providing accountability and support.

Trust and excellence are foundational values for our company. Our non-bureaucratic approach depends on passionate, trustworthy people who are dedicated to excellence in everything they do. 

We focus on long-term stability and prudent growth by building lasting relationships, maintaining an excellent reputation, helping improve our profession, helping our clients to succeed, and providing increasing opportunities for the great people that make up KPFF. Learn more at www.kpff.com 

Job Description

Are you a master of organization with a knack for keeping things running smoothly? Do you love bringing order to chaos while keeping an upbeat, can-do attitude? If so, we want YOU as our new Project Coordinator! In this role, you’ll be the glue that holds our projects and office operations together for our Cincinnati office. While you don’t need an engineering background, you do need to be a wizard at coordination, communication, and keeping all the moving parts in sync. 

This is a non-exempt position. All overtime hours are paid at a time-and-a-half hourly rate. This role will report to your Team Leader. 

Key Responsibilities: 

• Help keep projects on track—juggling schedules, resources, and deliverables like a pro. 
• Be our ultimate connector between clients, vendors, and teams for seamless collaboration. 
• Own the details—manage docs, contracts, RFIs, and compliance like a champ. 
• Make communication crystal clear for both internal teams and external partners. 
• Prioritize like a boss—manage tasks to hit project milestones on time. 
• Keep project files sharp, organized, and up-to-date from start to finish. 
• Keep the office humming—stock supplies, schedule meetings, and smooth out operations. 
• Be the friendly face of KPFF—welcoming guests and handling calls with style. 
• Provide hands-on help for remote IT (yes, sometimes that means turning things off and on!). 

Qualifications

• Bachelor’s degree in Business Administration, Project Management, or a related field (preferred but not required). 
• 3+ years of experience in project management, office administration, or a related role. 
• A natural multi-tasker with superb organizational skills and attention to detail. 
• Stellar communication and people skills – you know how to keep things running smoothly and make it look easy. 
• Proficiency in Microsoft Office Suite. Project Manager software experience is a plus! 
• Ability to manage multiple priorities in a fast-paced environment with a smile. 
• Experience in an engineering, construction, or technical industry is a bonus 

Additional Information

Hey, we have some pretty SWEET benefits too! 

• GENEROUS TIME OFF – Robust PTO package with a “Bonus Time” program that allows team members to take every other Friday off 
• Various additional forms of PTO accrual 
• 7 paid holidays, and 2 floating holidays for you to use each year 
• 2 weeks’ vacation annually, with competitive seniority-based accruals 
• 2 weeks of personal and sick time to care for yourself and your family members 
• KPFF Paid Family Leave: Provides 60% of your base salary while on an approved leave for up to 6 weeks in a rolling 12-month period 
• Salary structure with paid overtime 
• Semi-annual impact Bonuses 
• Regular connections with Team Leaders to support and nurture personal career goals 
• Opportunities for professional growth and career advancement with the support of your Team Leader and our Technical Excellence Program 
• Flexible scheduling - core hours of collaboration are 8:30-4:30 PM 
• Stipends for education and training 
• Opportunities for educational events, relationship building, and fun! 
• KPFF will contribute 3% of your base salary to your 401 (k), regardless of your contribution 
• Comprehensive benefits package including health, vision, and dental options 
• Employee EAP program 
• Life insurance 
• Short-term & Long term disability

Physical and Work Environment: 

• Duties are performed in a normal office environment while sitting at a desk or computer. 
• Duties require the ability to actively engage with a computer for several hours per day. 
• May occasionally need to lift items up to 15 lbs. 
• In-person attendance is required for a minimum of (3) days (recommended Monday and two of Tuesday through Thursday), and is strongly encouraged every day. Working hours are typically 8AM to 5PM Eastern Time but can be adjusted to accommodate personal needs. 

KPFF Consulting Engineers participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

KPFF Consulting Engineers is an equal opportunity employer and considers all qualified applicants for employment without regard to race, color, creed, ethnicity, national origin, religion, marital status, sex/gender (including sexual orientation or gender identity), pregnancy, veteran status, citizenship status, physical or mental disability, or any other protected basis.