Project Coordinator

WHO WE ARE:
EOS IT Solutions is a Global Technology and Logistics company, providing Collaboration and Business IT Support services to some of the world’s largest industry leaders, delivering forward-thinking solutions based on multi-domain architecture. Customer satisfaction and commitment to superior quality of service are our top business priorities, along with investing in and supporting our partners and employees.
We are a true International IT provider and are proud to deliver our services through global simplicity with trusted transparency.

WHAT YOU WILL DO:

• Closely collaborate with Project managers on IT project objectives, task management, deadlines, and follow up
• Manage all aspects of the project financials
• Capture and maintain accurate financial records and ensure a weekly / regular financial reporting
• Manage technology financial forecasting and updates to stakeholders
• Facilitate a regular meeting with Technology economics and RES / Japan finance teams
• Conduct financial analysis to support decision-making and identify cost-saving opportunities
• Monitor project budget closely and track financial healthy performance
• Capture and Track project risks, issues and lesson learned through the project
• Maintain a risk and issue register and ensure proactive issue resolutions and escalation to stakeholders
• Document and maintain project documentations, ensuring compliance and accuracy
• Oversee Confluence and folder governance through shared drive
• Tracking of tasks and action items
• Collaborate with technology teams and ensure smooth migration processes and schedule
• Consolidate project migration status report for stakeholders
• Assist with monitoring and responses with the project mailbox
• Provide administrative support, including scheduling and follow-up actions
• Facilitate meetings with line of business and follow up with meeting minutes
• Coordinate weekend power-down/maintenance activities (in-lieu time-off would be provided)
• Assist with other PMO responsibilities which may be assigned from time to time
• Productivity tools customer use onsite
  • Webex
  • Excel, Powerpoint, Windows based

WHAT YOU WILL NEED TO SUCCEED:

• Proven 3-5 years of experience in Technology projects (IT relocation projects preferable)
• Familiarity with Technology Infra such as AV, Network, Cabling, Desktop infra
• Project Coordination Skills: Demonstrated ability to support medium to large, scaled projects with good organizational and time management skills.
• Strong budget reporting and management skills
• Strong communication and reporting skills
• Strong organizational skills and attention to detail
• Experience working in collaborative environments and supporting remote and cross-functional teams.
• Proficiency in project management tool such as Confluence, MS office
• Bilingual proficiency in Japanese and English (both writing and speaking).
• Adaptable with a Positive mindset

PREFFERED SKILLS:

• Experience working in within the banking or financial services sector
• PMP Certification

EOS is committed to creating a diverse and inclusive work environment and is proud to be an equal opportunity employer. We invite you to consider opportunities at EOS regardless of your gender; gender identity; gender reassignment; age; religious or similar philosophical belief; race; national origin; political opinion; sexual orientation; disability; marital or civil partnership status or other non-merit factor.