Project Coordinator - Virginia

About the Department
For more than 100 years, Novo Nordisk has been tackling the unmet medical needs of people living with serious chronic diseases, such as diabetes & obesity. Being part of Novo Nordisk allows our employees to embark on life-changing careers, and the opportunity to help improve the quality of life for millions of people around the world.
Our new Petersburg, Virginia site marks a strategic move to advance our capabilities in Emerging Technologies (ET) within Chemical API development and production. The highly experienced site is designed to strengthen and accelerate our Small Molecule (SMOL) strategy while amplifying our operational capacity. This is to safeguard and support ET's SMOL projects in the coming years, aligning with our vision and strengthening our potential for growth and innovation.
What we offer you:

• Leading pay and annual performance bonus for all positions
• All employees enjoy generous paid time off including 14 paid holidays
• Health Insurance, Dental Insurance, Vision Insurance - effective day one
• Guaranteed 8% 401K contribution plus individual company match option
• Family Focused Benefits including 14 weeks paid parental & 6 weeks paid family medical leave
• Free access to Novo Nordisk-marketed pharmaceutical products
• Tuition Assistance
• Life & Disability Insurance
• Employee Referral Awards

At Novo Nordisk, you will find opportunities, resources, and mentorship to help grow and build your career. Are you ready to realize your potential? Join Team Novo Nordisk and help us make what matters.
The Position
Performs administrative, clerical, process and project support. Assist the leadership team in document controlling, scheduling, meeting logistics, social activities, travel coordination, presentation development, onboarding & KPI tracking. This position will work alongside the project management team & requires a high level of confidentiality.
Relationships
Reports to Director/Senior Manager/Manager.
Essential Functions

• Own/lead projects as assigned under direction of department leader
• Oversee project flow process, through origination to completion within the defined scope, cost & time constraints
• Own calendar, manage schedule, anticipate needs & effectively manage these while meeting the needs of the customer
• Maintain & create reports/department metrics using Excel & PowerPoint, SharePoint, Teams
• Responsible for the project status presentation and ensuring the target status is up-to-date and accurate for communication to department management
• Own meeting action list, to include following up with action owners to ensure completion according to schedule
• Plan, design & execute meetings, to include in-person on/off-site events as well as virtual meetings/events
• Create, design &/or edit presentations for meetings & events
• Plan all internal meetings/events and off-site events for the department, to include managing the agenda, logistics, presentations, coordinating output & actions and any required catering
• Prepare & submit expense reports on behalf of management in compliance with NNPILP policies
• Manage & coordinate complex travel arrangements & itineraries while ensuring flights, accommodations, ground &/or rental transportation are reserved
• Support the project with tasks & social activities as needed
• Support New Hire Onboarding activities for newly hired employees, to include onboarding contingent workers to ensure they have had their initials assigned to support system access requests, setting-up their workspace (desk, phone, required IT equipment) and welcoming both new employees/contingent workers
• Order & maintain supplies needed to support the assigned department area
• Set up & maintain 5S standards for documentation, admin & storage areas
• Support projects through data collection & analysis & translate into visual dashboards
• Support internal NN media campaigns related to the project
• Suggest & implement process improvement & standardization updates
• Exercise excellent communication skills to represent the department
• Perform a wide range of administrative duties confidential in nature
• Partner & collaborate closely with local colleagues
• Follow all safety & environmental requirements in the performance of duties
• Other accountabilities, as assigned

Physical Requirements
May move equipment &/or supplies weighing up to 33 pounds within the facility using various body positions. May be required to be on your feet for up to a 12-hour shift. May required corrected vision to 20/20 or 20/25 based on role. May require color vision based on role. May require the ability to work in loud noise environments with hearing protections.
Qualifications

• HS Diploma or equivalent required
• May consider a Bachelor's degree in business administration or related field from an accredited university with a minimum of one (1) year of experience in an administrative field preferred, preferably in a pharmaceutical environment
• May consider an associate degree in business or related field of study from an accredited university with one (1) year of experience in an administrative field required, preferably in a pharmaceutical environment
• Minimum of three (3) years of experience in an administrative field required, preferably in a pharmaceutical environment required
• Ability to problem solve & navigate complex assignments preferred
• Strong knowledge & experience using Microsoft Office applications including Word, Excel, PowerPoint & Outlook required
• Project management skills a plus
• Pharmaceutical experience a plus

We commit to an inclusive recruitment process and equality of opportunity for all our job applicants.
At Novo Nordisk we recognize that it is no longer good enough to aspire to be the best company in the world. We need to aspire to be the best company for the world and we know that this is only possible with talented employees with diverse perspectives, backgrounds and cultures. We are therefore committed to creating an inclusive culture that celebrates the diversity of our employees, the patients we serve and communities we operate in. Together, we're life changing.
Novo Nordisk is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, ethnicity, color, religion, sex, gender identity, sexual orientation, national origin, disability, protected veteran status or any other characteristic protected by local, state or federal laws, rules or regulations.
If you are interested in applying to Novo Nordisk and need special assistance or an accommodation to apply, please call us at 1-855-411-5290. This contact is for accommodation requests only and cannot be used to inquire about the status of applications.