Project Coordinator - ACA

Creating Peace of Mind by Pioneering Safety and Security

At Allegion, we help keep the people you know and love safe and secure where they live, work and visit. With more than 30 brands, 12,000+ employees globally and products sold in 130 countries, we specialize in security around the doorway and beyond. Additionally, in 2024 we were awarded the Gallup Exceptional Workplace Award, which recognizes the most engaged workplace cultures in the world.

Project Coordinator – ACA – Carmel, IN or Remote US

Project Coordinator - ACA

We are seeking a highly organized and detail-oriented individual to join our team as a Project Coordinator for the ACA team. The ACA Project Coordinator will be responsible for managing the invoicing process for Overtur Architectural Services, LLC, as well as building relationships with architectural Accounts Payable (AP) teams. They will also be responsible for building relationships with the AAS team and supporting continuous improvement activities. Additionally, the Project Coordinator may be involved in managing billing and payments for the School Safety team's assessments and speaking engagements. The ideal candidate will have excellent communication and problem-solving skills, as well as the ability to multitask and prioritize effectively.

What You Will Do:

• Invoicing Process Management: Responsible for supporting the end-to-end invoicing process for the Special Projects and School Safety teams. This work will be in conjunction with the internal services and credit teams to align with Allegion standard billing processes.

• Develop Client Relationships: Build relationships with client support teams, such as accounts payable, contract administration and project management to ensure compliance with procedural requirements of contracts and agreements.

• Invoicing Process Optimization: Implement strategies to streamline the invoicing process, ensuring timely and accurate billing as an initial project focus.

• Continuous Improvement: Lead efforts to identify areas opportunities for process, tool, and team capability enhancements across the business program. Rebuild the process into a scalable process that includes the introduction of new software’s that will need to be interfaced with

• Strategic Expansion: Assume responsibilities beyond invoicing, such as insurance process management, contract administration.

• Collaboration and Communication: Work closely with the Allegion Architectural Services team and other stakeholders to maintain a cohesive approach to project management and service delivery.

• Performance Metrics: Track and report on key performance indicators related to AR aging, revenue realization, and team and client feedback to measure success and drive further improvements.

Why Work for Us?

• High School Diploma required; Bachelor’s degree in related field preferred

• Strong organizational and time management skills

• Excellent communication and interpersonal skills

• Ability to work under pressure and meet deadlines

• Detail-oriented with strong problem-solving skills

• Ability to positively represent Allegion in written and verbal communication, comfortable connecting with people both internally and externally, sales-minded

• Proficiency in Microsoft office suite (Word, Excel, PowerPoint

• CRM experience/exposure required, Microsoft Dynamics a plus

• Preference given to candidates in Carmel, IN, but open to remote United States.

Allegion is a Great Place to Grow your Career if: 

• You're seeking a rewarding opportunity that allows you to truly help others.  With thousands of employees and customers around the world, there’s plenty of room to make an impact. As our values state, “this is your business, run with it”.

• You’re looking for a company that will invest in your professional development.  As we grow, we want you to grow with us. 

• You want a culture that promotes work-life balance.  Our employees enjoy generous paid time off, because at Allegion we recognize that you have a full life outside of work! 

What You’ll Get from Us:

• Health, dental and vision insurance coverage, helping you “be safe, be healthy”  

• Unlimited Paid Time Off

• A commitment to your future with a 401K plan, which currently offers a 6% company match and no vesting period 

• Health Savings Accounts – Tax-advantaged savings account used for healthcare expenses

• Flexible Spending Accounts – Tax-advantaged spending accounts for healthcare and/or dependent daycare expenses

• Disability Insurance –Short-Term and Long-Term coverage, paid for by Allegion, provides income replacement for illness or injury

• Life Insurance – Term life coverage with the option to purchase supplemental coverage

• Tuition Reimbursement  

• Voluntary Wellness Program – Simply complete wellness activities and earn up to $2,000 in rewards

• Employee Discounts through Perks at Work 

• Community involvement and opportunities to give back so you can “serve others, not yourself” 

• Opportunities to leverage your unique strengths through CliftonStrengths assessment & coaching 

Compensation: This range is provided by Allegion. Your actual pay will be based on your skills and experience.

• The expected Base Salary Range: $50,000-65,000. The actual compensation will be determined based on experience and other factors permitted by law.

Apply Today!

Join our team of experts today and help us make tomorrow’s world a safer place!

Not sure if your experience perfectly aligns with the role? Studies have shown that some people are less likely to apply to jobs unless they meet every single qualification and every single preferred qualification of a job posting. At Allegion, we are dedicated to building a diverse, inclusive, and authentic workplace. So, if you’re excited about this role but your past experience doesn’t align perfectly with every item in the job description, we encourage you to apply anyway. You may be just the right candidate for this role.

We Celebrate Who We Are! 

Allegion is committed to building and maintaining a diverse and inclusive workplace.  Together, we embrace all differences and similarities among colleagues, as well as the differences and similarities within the relationships that we foster with customers, suppliers and the communities where we live and work. Whatever your background, experience, race, color, national origin, religion, age, gender, gender identity, disability status, sexual orientation, protected veteran status, or any other characteristic protected by law, we will make sure that you have every opportunity to impress us in your application and the opportunity to give your best at work, not because we’re required to, but because it’s the right thing to do.   We are also committed to providing accommodations for persons with disabilities. If for any reason you cannot apply through our career site and require an accommodation or assistance, please contact our Talent Acquisition Team.

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