Project Administrator
Founded in 1910, KONE is a global leader that provides elevators, escalators and automatic building doors, as well as solutions for maintenance and modernization that add value to buildings throughout their life cycle. Our mission is to improve the flow of urban life and make our world’s cities better places to live by providing innovative solutions that help make people’s journeys safe, convenient and reliable. Our operations in over 60 countries around the world has helped us achieve our position as an innovation and sustainability leader with repeated recognitions by Forbes, Corporate Knights for clean capitalism and others.
Are you ready to make your next career move to join our team and manage your own commercial elevator construction projects as our Construction Project Manager for KONE San Leandro, Bay Area, CA?
The Project Administrator supports the Project Manager by performing project management tasks that do not require decision making. These include monitoring and maintenance of the project financial forecast as well as correct posting of actuals, managing project documentation, invoice triggering and payment monitoring.
- Supports Project Manager with all tasks not requiring decision-making and helps to maintain the project plan
- Is responsible for collecting information for Project Manager’s decision making
- Monitors the project schedule (e.g. expiring S-plan milestones) and notifies Project Manager about the need to update schedules
- Is responsible for monitoring and updating cost forecast with actuals and incoming invoices. Ensures that revenue and cost forecasts are updated monthly, and always before S-plan milestones 2z, 3c and 5, and that relevant guidelines regarding forecast change approvals are followed
- Is responsible for monitoring actual costs vs. plans and reports deviations. Prepares revenue and cost plan status information for forecast reviews.
- Is responsible for use of correct activities and cost elements in the booking of actual costs
- Checks invoices without POs/GRs, books against planned primary costs
- Is responsible for administration of change orders / variation sales, including performing correct order booking in the system and ensuring appropriate communication of changes across all relevant FL and SL functions
- Maintains the S-plan schedule in the system between MS 0b and 2z as instructed by the Project Manager
- Monitors project gates and S-Plan accuracy and compliance from MS 2z to MS 6
- Responsible for changing network status to TECO according to the local guideline (defines the timeline and dependency between MS5, WBS status TECW and network status TECO)
- Timely updating and correctness of project schedule, S-plan milestone schedule and cost forecast in SAP
- Correctness of actuals cost bookings, using correct activities and cost elements
- Correct booking of change orders
- Feedback from Project Managers and other stakeholders
Professional requirements
- Ability to read and comprehend contract terms and conditions, construction drawings, layouts, and electrical, hydraulic schematics
- Ability to read, analyze, and interpret general business and technical procedures or governmental regulations
- Ability to write reports and professional business correspondence
- Ability to effectively present business information and respond to questions from groups of managers, customer, and general contractors
- Ability to solve practical problems and deal with a variety of concrete variables
- Proficient in Microsoft Office products
Entry-level requirements
- Vocational school
- General project management knowledge
- Working experience in a contracting environment with a general understanding of construction and operations functions
We have the courage to hire great people from a wide variety of backgrounds, not just because it’s the right thing to do, but because we believe diversity drives innovation:
• We value your authentic self
• Diversity, equity and inclusion is embedded in our strategy and values
• Collaborative, creative and supportive work environment
• Passionate about safety, quality and innovation
• We care about the communities where we live and work
Benefits We offer:
Competitive salary Flexible work schedule Opportunities to learn and grow Matching 401K Health Benefits Medical and PrescriptionDentalVisionTelemedicine
Paid holidays and paid time off
Income Protection Benefits Life Insurance. Company-Paid. Supplemental Accidental Death and Dismemberment (AD&D) Insurance . Company-Paid. SupplementalDisability Coverage. Short-term Disability. Long-term DisabilityParental LeaveCritical Illness InsuranceIdentity Theft ProtectionRetirement BenefitsSavings Plan - 401(k)Work-Life BalancePaid Time OffDirect DepositCredit UnionTuition ReimbursementCommuter Transportation BenefitsCommuting ExpensesLegal BenefitsLifestyle BenefitsWellness and FamilyFlu ShotsSmoke-free EnvironmentFamily and Medical LeaveLeave to Care for a Domestic PartnerKONE Incentive plan based on achievement of company goals.
The hiring range for this role is $87,900 – $120,800. The compensation package offered will depend on the candidate’s ability to meet the requirements of the role and a range of factors unique to each candidate, including but not limited to their skill set, years and depth of experience, certifications, and location.
Come share your passion and energy to make a positive impact at KONE for our customers and your career!
*Beware of Recruitment Scams*
We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.
At KONE, we are focused on creating an innovative and collaborative working culture where we value the contribution of each individual. Employee engagement is a key focus area for us and we encourage participation and the sharing of information and ideas. Sustainability is an integral part of our culture and the daily practice. We follow ethical business practices and we seek to develop a culture of working together where co-workers trust and respect each other and good performance is recognized. In being a great place to work, we are proud to offer a range of experiences and opportunities that will help you to achieve your career and personal goals and enable you to live a healthy and balanced life.
Read more on www.kone.com/careers
Top Skills
What We Do
At KONE, our mission is to improve the flow of urban life. This means understanding urbanization and, together with our partners and customers, helping cities to become better and more sustainable places to live.
As a global leader in the elevator and escalator industry, KONE provides elevators, escalators and automatic building doors, as well as solutions for maintenance and modernization to add value to buildings throughout their life cycle. Through more effective People Flow®, we make people's journeys safe, convenient and reliable, in taller, smarter buildings.
Headquartered in Helsinki, Finland, we operate in more than 60 countries around the world, employ over 60,000 people and serve 550,000 customers. In 2022, KONE had annual sales of EUR 10.9 billion. KONE class B shares are listed on the Nasdaq Helsinki Ltd. in Finland.
