Project Administrator

Broadata Communications, Inc. (BCI) is a privately held California-based corporation and a leader in developing innovative, market-driven products for the transmission of digital multimedia (video, audio, and data) over fiber. Our clients include world leaders in industries spanning entertainment, broadcast, medical, professional audio/video, house of worship, education, government, military, and transportation sectors.
This is a hands-on, on-site position located in Torrance, CA with no remote work option available. We offer a dynamic and stimulating work environment with opportunities for professional growth and development within BCI.
We are seeking a detail-oriented and experienced Project Administrator to expedite and guide projects while working to develop efficient processes and procedures. The Project Administrator will be responsible for managing multiple product development projects, maintaining detailed project documentation, and overseeing the transition from design to production. This challenging role requires quick thinking, intelligence, existing knowledge, strong documentation skills, the ability to manage daily project progress, and the capability to document and address customer-reported issues, effectively.
BASIC JOB RESPONSIBILITIES:

• Project Coordination: Coordinate multiple product development projects, assuring alignment with Director’s goals and timelines, and ensuring projects complete by scheduled deadlines and within budget.
• Contract Manufacturer Document Coordination: Maintain clear communication with our contract manufacturers in Taiwan. Fluent Mandarin is necessary to schedule and attend regular meetings, coordinate emails, and reports to manage and align production schedules, quality standards, and any potential issues that may arise. Build trust and communicate expectations.
• Project Scheduling: Update and maintain project schedules, track progress, and proactively address potential delays or issues using Gantt chart software, like Microsoft Project or similar.
• Design Documentation: Compile, manage, and maintain comprehensive design documents, ensuring accuracy, completeness, and compliance with regulatory standards.
• Internal Design Reviews: Schedule and facilitate internal design review meetings taking direction from engineering teams to who will evaluate and refine project designs.
• Development Procedures: Implement and ensure the following of internal development procedures for consistent quality and adherence to best practices.
• Project Transition: Coordinate the transition of projects from design to production, ensuring a smooth handover of a complete package, and resolving any issues that arise.
• V&V Collaboration: Work with the test engineering team during the Verification and Validation (V&V) phase, collecting and distributing test report results, and coordinating with engineering teams to address and resolve any identified issues, rapidly.
• Documentation and Reporting:
  
  • Daily Progress: Document and manage the daily progress of ongoing projects, providing regular updates to stakeholders, including steps to completion.
  • Issue Management: Document and track any issues reported by customers, including detailed descriptions and rapid resolutions. Update documentation as issues are resolved and ensure that all changes are accurately reflected.
  • Communication: Ensure clear and effective communication regarding project status, issues, and resolutions with cross-functional teams and stakeholders.

EDUCATION, EXPERIENCE, & KNOWLEDGE:

• Ability to speak Mandarin, fluently.
• Bachelor’s Degree in Business Administration.
• Bachelor’s degree in Electrical Engineering (EE), Computer Science (CS), Mechanical Engineering, or a related field is preferred.
• Minimum of 3 years of experience in project management.
  
  • Established and proficient experience in project management tools such as Jira or other PLM (Product Lifecycle Management) systems, and Gantt Chart software like Microsoft Project.
  • Experience in managing and documenting project progress, customer-reported issues, and their resolutions.
  • Proven experience in scheduling and facilitating design reviews and implementing development procedures.
• Project Management Certification is a plus.

SKILLS, ABILITIES & ATTRIBUTES:

• Strong attention to detail, problem solving, organizational, time and risk management skills, and analytical abilities.
• Strong documentation skills, with the ability to create, manage, and update detailed project records.
• Ability to adapt to changing priorities and to manage multiple, complex projects and tasks simultaneously, while adhering to strict deadlines, and coordinating cross-functional teams.
• Highly responsible, self-motivated, and able to thrive in an energetic, fast pace, high growth, dynamic, entrepreneurial environment.
• Strong team player and effective communicator who can build strong relationships and work collaboratively with diverse teams at all levels of the organization.
• Ability to work independently, prioritize tasks, meet aggressive deadlines, and work extended hours, as needed.
• Committed attitude for personal career growth, willingness to self-learn, and work in new technology domains.

BENEFITS:

• Medical, vision and dental insurance
• 401(k) with company match (100% of the first 4% in eligible compensation)
• Flexible Spending Account
• 2 weeks paid vacation
• 1 Week sick pay
• 10 company holidays
• Group life insurance

SALARY RANGE:

• $31 - $43 per hour ($64,000 to $89,000, annualized)

Pay and exempt status may vary depending on experience, qualifications, and other job-related factors.