Process Analyst Invoicing

Job Description :

Job Family -Position title

AP Associate Invoice Controller (L6)

Purpose

To execute a range of transactional financial processes and tasks accurately and efficiently, following global policies, standards, processes and internal controls. Transactional processes in this position, means will work closely with In Market Company representatives of different levels and departments as well as relevant third parties.

DGBO (Diageo Global Business Operations) is a multi-functional, multicultural, multi-language Shared Service Centre that handles back office Finance Transactions for DIAGEO LATAM businesses. As such DBSB is playing a key role in ensuring effective operation with minimum disruption to business in the Source to Pay Work Stream

Accountabilities

1.Ensure timely and accurate processing of invoices, credit memos and debit memos as well.

2.Validate issues evidenced in the process of posting and detonate corrective actions looking for issue resolution.

3.Achieve critical KPIs by understanding the impact of them and pursuing the relevant process improvements

4.Accurate post of online payment (OLP) requests, FI invoices and down payments (DP) when required.

5.Effective quality checks evidenced by zero issues on Parked and blocked invoices.

6.Invoices returned to vendor (RTV) are followed up to get replacement invoice meeting quality criteria and are posted in a timely manner to forestall any impact on KPIs

7.Tracking and managing of the STP shared mailbox according to the market assigned.

8.Ensure all the relevant STP controls are operated and adhered to in their area of work.

Grade differentiators

Entry:
•Performs routine activities in a structured environment - typically on one service line only
• Works under supervision, uses little discretion. Is expected to seek guidance in unexpected situations.
Mid:
• Performs a range of work activities in varied environments. Works without frequent reference to others.
• Uses limited discretion in resolving issues or enquiries. May contribute to routine issue resolution.
Higher:
• Performs a range of work, sometimes complex and non-routine, in a variety of environments.
• Investigates, defines and resolves complex issues.
• Supports less experienced staff

Key interactions - Internal

• Direct team members
•  Enterprise Ops functions / team members - for helping to resolve queries
• Employees / business units - to deliver required services and resolve queries.
• Internal and External Auditors – to respond to queries and requests for information.
•Teamwork is essential.
•Continuous Improvement driven culture

Key interactions - External

• Customers / suppliers - to deliver required services and resolve queries.

Critical Finance Capabilities

Qualifications / experience

Qualifications

• Bachelor’s degree such as but not limited to, BCom, BBA, BBM

Experience

• Manage of SAP ERP FI and MM Modules
• 2-3 years of experience in a computerised accounting department of a large, reputable commercial organisation
• Customer care and team playing skills

Essential Skills:

• English Level Intermediate, Portuguese is a Plus
• Good understanding of accounts payable process
• Experience in Invoice processing
• Understanding of accounting
• Tax requirements understanding

Worker Type :

Regular

Primary Location:

Bogota - EOB

Additional Locations :

Job Posting Start Date :

2025-02-11