Personal Assistant

Want to help us bring happiness to the world? Want to join an ambitious and fast growing global biscuits and confectionery business investing heavily in iconic global brands, infrastructure and people? Then this is the place for you.

As proud bakers and chocolatiers and custodians of iconic global brands, we don’t compromise on the quality of ingredients in our products or on the people we hire. We are looking for entrepreneurial spirits who share our passion for bringing happiness to our consumers and who embody our Winning Traits.

To succeed at pladis you need to be purpose-led, resilient and positive to succeed here because we expect pace and agility, we insist on collaboration and demand accountability. If that is your thing, then pladis offers global ambition, a clear Vision and roadmap for success, challenge, and unrivalled opportunities to learn and make an impact

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Why join our team?

pladis is home to iconic brands Godiva, McVitie’s and Ulker. These brands make sweet treats and savoury treats that consumers everywhere recognise and enjoy. As we start on our new journey, we will continue making the biscuits and confectionery people know and expect from these brands, and we will expand their portfolios too. Together we will build new and exciting products as the pladis family – new flavours, new concepts and new ways to share happiness.

Our strength is not only in our products, it is also in our people and our values. Each of the family businesses that have united to form pladis are loved for their heritage and values. We will retain the honesty, integrity and trust instilled in our brands by our ground-breaking founders as we embark on the next chapter of our success.

What will this role achieve?

You will work with specific global leadership team members to support diary management, team coordination and other support activities to ensure that the leadership team member is able to operate effectively and manage the team to deliver their business objectives. Your days will be varied due to the unique requirements of each team and activities may include conference organisation, travel arrangements, diary management, PO management and meeting preparation. Overall you will need to be extremely proactive, collaborative and a standout colleague to the team!

What will be your key deliverables?

• Maintain confidentiality and discretion regarding potentially sensitive information at all times

• Arranging international, multi destination travel, ensuring the Chief is entirely organised with visas, accommodation, transport and travel pack.

• Managing sophisticated diaries optimising time in the diary, proactive planning and prioritising, ensuring coordination with private commitments, rearranging the diary daily along with an understanding of the meetings.

• Ensuring regular 1:1s with the Chief, arranging a wide variety of meetings from internal (which may be across several different time zones) to external. Providing a meet and greet service when required and ensuring the Chief is well organised and prepared with the relevant papers, in plenty of time prior to any meetings.

• producing documents, briefing papers, reports and presentations. Keeping close attention to the deadlines and reminding members of the team when required to ensure all papers are completed time;

• Ensuring the Chief maintains regular contact with team, fellow leadership members, general pladis employees and external clients.

• Manage the processing of all invoices, expenses, and credit card statements, following approval by the Chief.

• Devising and maintaining office systems, including data management and filing;

• screening phone calls, enquiries and requests, and handling them when appropriate;

• Effective handling of all correspondence including high volume email (distributing, responding, gatekeeping)

• Ensure proactive building of good relationships with opposite number/s in internal and external partners

• Act as first point of contact for and manage general communication

What do you need for this role?

• Very good knowledge of MS Office applications (Excel, Word, especially Power Point presentation);

• Excellent coordination, organisation, communication and presentation skills;

• Should be eager to learn, flexible on working hours, open-minded and team-work oriented;

• Superior verbal and written communication skills;

• Proven problem-solving abilities with challenging deadlines and priorities;

• Ability to anticipate change and react efficiently and expeditiously;

• Ability to remain calm and focused under pressure and work within strict deadlines

• Maturity to handle multiple tasks and confidential issues/material as well as communicate effectively with other directors and team members.

• Excellent Negotiation and Networking abilities

pladis is an Equal Opportunity Employer, committed to hiring a diverse workforce. All openings will be filled based on qualifications without regard to race, color, sex, sexual orientation, gender identity, national origin, marital status, veteran status, disability, age, religion or any other classification protected by law.

We operate a strict Preferred Supplier List. If you are a recruitment agency and wish to submit candidate to be considered for this vacancy, you must have agreed to, and signed, our terms of business.
We will not accept CVs from any other sources other than those currently on our PSL. We will not pay a fee for any candidate that has not been represented by a provider on our PSL.