Payroll Specialist

Company Description

Vuori is re-defining what athletic apparel looks like: built to move and sweat in but designed with a casual aesthetic to transition into everyday life. We draw inspiration from an active coastal California lifestyle; an integration of fitness, creative expression and life. Our high energy fast paced retail environment is reflected in the clothes we make. We aim to inspire others to take on all aspects of their lives with clarity, enthusiasm and purpose…while having a lot of fun along the way. We are proud to be an outlet for opportunity and for personal growth and success.

Job Description

We’re looking for a detail-oriented and proactive Payroll Specialist to join our fast-growing People and Culture team at our Carlsbad, CA location. As a key member of the team, you’ll play a critical role in ensuring our payroll operations run smoothly and efficiently. Duties include investigating & correcting payroll discrepancies / errors, running reports and auditing completed payroll transactions to confirm correct processing on each payroll and performing advanced payroll validations. The Specialist provides timely feedback, expertise and guidance to all team members and has a thorough understanding of required complex payroll tasks, including but not limited to: leaves of absence, terminations, garnishments, relocation, banking, escheatment, tax, severance, 401K, benefits, gross- ups, overpayments, VOEs, variable compensation, etc. Accuracy and confidentiality are critical requirements of the position. 

Qualifications

What you'll get to do:

• Accurately adjusts employee records for specific occurrences such as overpayments, settlements, severance, payouts associated with job changes, deduction updates, relocation, reimbursements, and as needed.
• Reviews and corrects check distribution daily to ensure the check is accurate before distribution. 
• Ensures compliance with bank records including stop payments, ACH report, reissues and direct deposit changes and/or reversals. 
• Audits auto pay list each pay period for accuracy. 
• Enters and validates complicated Payroll items such as re-hire salary adjustments. 
• Investigate and resolve all escalated payroll discrepancies and errors through careful review of employee records. 
• Calculates, enters and manages garnishments. 
• Inputs accurate sick pay, PTO, non- pay as necessary, for Team Members on leaves of absence 
• Processes terminations in compliance with Local, State and Federal guidelines 
• Performs department tax functions such as, tax review home/work state, locks, reconciliations, monthly and annual FUTA accrual as well as manual tax returns.
• Assist with all requests from the Legal Department and provide data in a timely manner. 
• Reconcile various external and internal data interface remit files and/or reporting including but not limited to 401k, NQDC, Insurance, Health Savings Accounts, and vacation to ensure accurate deductions and pay. 
• Investigates, corrects and resolves all escalated Team Member concerns. 
• Completes special assignments and projects as needed. 

Who you are: 

• High School Diploma and/or GED equivalent. 
• 3+ years of payroll processing experience required. Experience in a retail or multi-location business is a plus. 
• Proficiency in payroll and timekeeping software (e.g., ADP, UKG, Kronos or similar systems). 
• Advanced Excel skills (v-lookups, pivot tables, and other data analysis tools) are a must. 
• High attention to detail and accuracy. 
• Strong organizational skills with the ability to prioritize and manage time effectively. 
• Problem-solving mindset with a focus on finding solutions. 
• Excellent interpersonal communication skills; able to handle sensitive information with discretion. 
• Possess excellent interpersonal and communication skills.
• Fast learner with an innovative mindset. 
• Willingness & ability to work more than (8) hours per day when necessary.
• Adaptable and curious to learn about the company’s culture, policies, procedures, and values as best they can to better support employees when answering payroll related questions. 

Additional Information

Our investment in you:

At Vuori, we’re proud to offer the following to our employees: 

• Health Insurance 
• Savings and Retirement Plan
• Employee Assistance Program 
• Generous Vuori Discount & Industry Perks 
• Paid Time Off
• Wellness & Fitness benefits

The salary range for this role is $70,000 per year - $82,000 per year. 

Vuori is proud to be an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.

All your information will be kept confidential according to EEO guidelines.