Payroll Coordinator

Job Summary:

THE JOB
The Payroll Coordinator will work closely with the Staffing & Admin Operations Manager to implement compliant payroll systems and onboard all freelance staff. This role will oversee the entire payroll process, including the advance and budgeting of all staffing plans, onboarding, time tracking, and payroll processing.
This role requires someone detail-oriented, self-motivated, highly organized, and able to continually prioritize deadlines while balancing multiple projects. The person in this role will possess the skills and ability to lead and initiate new processes. The candidate will also demonstrate strong communication and problem-solving skills. Come join our expert team of passionate travel and music lovers!
WHAT THIS ROLE WILL DO

• Implement compliant time tracking and payroll systems
• Assist with organizing current staff master to ensure hourly rates are within budget
• Implement a new hourly pay process based on employees' minimum wage based on the state they live in.
• Onboard new hires and process payroll accordingly
• Oversee all payroll changes (e.g. new hires, rate changes) and system upgrades
• Accurately track staffing budgets each billing cycle
• Monitor and alert the Staffing & Admin Operations Manager of any workers that may be going over budgeted pay
• Process payroll for all non-exempt employees
• Understand proper tax compliance and overtime regulations with relevant laws and internal policies
• Ensure all payroll transactions are processed accurately and timely
• Daily time tracking approval and reconciliation during events
• Maintain accurate records and prepare weekly payroll reports
• Resolve issues and answer payroll-related questions
• Monitor changes and remain current on legal, regulatory, or governmental requirements
• Oversee Scheduling & Time Tracking system setup
• Meet deadlines and remain in constant communication with Staffing & Admin Operations Manager

WHAT THIS PERSON WILL BRING

• 2 - 3 years in a similar HR or Payroll Coordinator role
• Bachelor’s Degree from an accredited university or comparable work experience
• Familiarity with payroll software (CAPS), MS Office (especially Excel)
• Current knowledge of payroll procedures and related laws
• Excellent understanding of multi-location payroll and taxes
• Meticulous attention to detail & organization
• Enthusiasm for the live event and travel industry
• Ability to get all tasks and assignments done promptly while managing your own workload and day-to-day schedule
• Ability to maintain, control, and communicate deadlines, roadblocks, and escalations as needed
• Ability to provide leadership, prioritize, organize, motivate, problem solve, delegate, follow up, and communicate 

EQUAL EMPLOYMENT OPPORTUNITY 

We are passionate and committed to our people and go beyond the rhetoric of diversity and inclusion. You will be working in an inclusive environment and be encouraged to bring your whole self to work. We will do all that we can to help you successfully balance your work and homelife. As a growing business we will encourage you to develop your professional and personal aspirations, enjoy new experiences, and learn from the talented people you will be working with. It’s talent that matters to us and we encourage applications from people irrespective of their gender, race, sexual orientation, religion, age, disability status or caring responsibilities. 

 
Live Nation strongly supports equal employment opportunity for all applicants regardless of age (40 and over), ancestry, color, religious creed (including religious dress and grooming practices), family and medical care leave or the denial of family and medical care leave, mental or physical disability (including HIV and AIDS), marital status, domestic partner status, medical condition (including cancer and genetic characteristics), genetic information, military and veteran status, political affiliation, national origin (including language use restrictions), citizenship, race, sex (including pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), gender, gender identity, and gender expression, sexual orientation, or any other basis protected by applicable federal, state or local law, rule, ordinance or regulation.

We will consider qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Ordinance, San Francisco Fair Chance Ordinance and the California Fair Chance Act and consistent with other similar and / or applicable laws in other areas. 

We also afford equal employment opportunities to qualified individuals with a disability. For this reason, Live Nation will make reasonable accommodations for the known physical or mental limitations of an otherwise qualified individual with a disability who is an applicant consistent with its legal obligations to do so, including reasonable accommodations related to pregnancy in accordance with applicable local, state and / or federal law. As part of its commitment to make reasonable accommodations, Live Nation also wishes to participate in a timely, good faith, interactive process with a disabled applicant to determine effective reasonable accommodations, if any, which can be made in response to a request for accommodations. Applicants are invited to identify reasonable accommodations that can be made to assist them to perform the essential functions of the position they seek. Any applicant who requires an accommodation in order to perform the essential functions of the job should contact a Human Resources Representative to request the opportunity to participate in a timely interactive process. Live Nation will also provide reasonable religious accommodations on a case by case basis. 

HIRING PRACTICES 
The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. 

Live Nation recruitment policies are designed to place the most highly qualified persons available in a timely and efficient manner. Live Nation may pursue all avenues available, including promotion from within, employee referrals, outside advertising, employment agencies, internet recruiting, job fairs, college recruiting and search firms.