Payroll and Equity Operations Senior Specialist

The Payroll, Equity and Expense Operations Senior Specialist will support the daily operations related to employee payroll, stock options, expense reports, and corporate credit cards. This role requires a highly detail-oriented individual who can ensure compliance with company policies, and SOX404b internal controls. The successful candidate will collaborate closely with HR, Finance, and other departments to ensure smooth operations and resolve issues promptly. This is a non-exempt role.

Responsibilities:

Payroll

• Process and review bi-weekly payroll in a timely and accurate manner
• Ensure accurate calculation of wages and deductions by checking hours worked, pay changes, and post-tax deductions to employee paychecks
• Review payroll data to ensure compliance with company policies and laws
• Prepare payroll reports and analyze data and resolve any issues
• Work closely with HR to coordinate benefits, deductions, and time-off accruals
• Prepare journal entries related to bi-weekly payroll expenses including monthly/ quarterly accruals
• Maintain payroll records and confidential payroll information

Equity

• Process new grants as well as varied transactions with strong know-how of accounting, legal and tax implications
• Process employee transactions to exercise options and calculate withholding taxes, as required
• Track and process day-to-day activities of employees’ preclearance to equity system
• Assist with company’s ESPP enrollment and purchase
• Prepare journal entries related to equity compensation cost
• Assist internal and external auditors with requests and implement controls, as needed
• Work on any ad hoc projects

Expense Reports & AMEX Corporate Credit Cards

• Review and process employee expense reports per the Company and IRS policies by using Expensify
• Work with employees to resolve discrepancies or issues related to expenses
• Manage corporate credit card transactions, ensuring they are recorded and classified accurately
• Assist employees with any questions related to corporate credit card usage and limits
• Monitor corporate credit card usage and ensure compliance with company guidelines
• Prepare journal entries related to expense reports (Reimbursable, Corp Credit and accrual).

Qualifications:

• Biotech/Pharmaceutical experience required
• Bachelor’s degree in accounting, Finance, Business Administration, or related field.
• 2+ years of experience in payroll processing, finance, or accounting.
• Familiarity with UKG payroll software and expense management tools (Expensify/ Concur).
• Strong knowledge of tax laws, payroll regulations, and financial best practices.
• Excellent attention to detail and strong organizational skills.
• Ability to handle confidential information with integrity and professionalism.
• Proficient in Microsoft Excel and NetSuite ERP software experience a plus.
• Experience with equity compensation management (stock options, RSUs).
• Strong communication skills and ability to work effectively across teams.

2025 Company benefits include:

• Medical, dental, vision, and life insurance
• 401(k) plan: Neumora matches 50% of an employee’s eligible contribution, up to the first 6% of salary (up to 3% employer contribution)
• Company Equity (New Hire Awards, Annual Awards, ESPP)
• Annual paid time off:
• Accrued Vacation Days: 15 days per year
• Sick Days: 10 days per year
• Company Holidays: 13 days plus summer recharge week in July and winter shutdown in December
• Leave of Absence: Paid Medical Leave, Paid New Parent Bonding Leave, Paid Family Leave, paid short-term and long-term disability
• Discretionary year-end bonus

The salary range posted describes the minimum to maximum base salary range for this position in the location listed.  Actual salary may vary based upon geographic location, work experience, education, licensure requirements and/or skill level and will be finalized at the time of offer. Base Salary Range: $92,317-$100,225