Payroll and Benefit Administrator

Company Description

Metroland Media is a dynamic Media Company delivering vital business and community information to millions of readers across Ontario each week. With a healthy product offering in-print, online, trade shows and distribution networks, no target is unreachable. We are Ontario's largest and most successful community news and information source, provides local news and multi-media marketing solutions in Canada's heartland.

Metroland's diverse array of online products are visited by over 4 million unique visitors each month and print products are in the hands of more than 4.5 million customers a week. We are continuously bringing new and acquired online products to market to provide our customers with a one-stop, comprehensive marketing solution. To connect with us, visit www.metroland.com

Our Commitment to Diversity
We strive to be a leader in building and cultivating an employee community framed around fairness, support and opportunity. We believe that what makes us different, makes a difference. And as a team, the diversity of our backgrounds, interests and experiences is what enriches our work, and our workplaces. We welcome all, and we strive for an inclusive culture that allows individual growth and shared success.

Job Description

THE OPPORTUNITY

We are looking for a Payroll and Benefit Administrator to join the People and Culture team. This is an exciting role for someone who has a passion and experience with payroll and benefits, and also wants to be part of a dynamic and evolving industry that keeps things interesting! You must be agile, able to adjust to change, and be ready to join a proactive team that is dedicated to providing the optimal employee experience. The role is a hybrid opportunity with a downtown office location, but remote options are available.

KEY ACCOUNTABILITIES

Payroll

• Processes weekly & bi-weekly divisional payrolls inclusive of entering payroll data into the payroll system, run payroll calculations, processing commissions and incentives, and balancing payroll taxes and other payments each pay period
• Run pay period and error reports from the time and attendance management system, correct any discrepancies by communicating and verifying with managers, and reconcile with pay data from payroll system
• Support payroll tax remittances
• Year end process including processing T4s, T4As, T2200s, EHT annual return, WSIB annual reconciliation, Worksafe BC, WBC AB,
• Issue ROEs after pay period closed or as needed
• Check payroll related emails, verify the information and process accordingly
• Ensure accuracy of data provided, and following up with business units where necessary.
• Respond to day to day general inquiries, build relationships with employees, managers and external vendors.
• Continually opportunities for process improvements.
• Maintain detailed records and documentation for audit purposes.

Benefits and Pension

• Manage the day-to-day operations for multiple group benefits programs and Company Pension plan
• Serve as the primary point of contact for customer (vendors/employees/retirees) inquiries regarding benefits, eligibility, claims, enrollment, pension in order to resolve customer issues and improve service delivery
• Prepare, reconcile, and complete monthly benefit and pension reconciliations, payroll reconciliation and vendor reporting payment
• Work with Company Pension Plan provider to oversee processes, validate contribution data and retirement information and all procedures related to enrollments, leave administration, severance, retirements and terminations of members
• Coordinate Pension Purchases and Transfers with pension provider
• Calculate Taxable Benefits for Retirees at year end for T4A’s
• Leave administration, benefit continuation forms and collection of benefit premiums for members on leave
• Maintain accurate records in the HRIS and benefits administration system
• Audit and ensure benefits and pension is administered in accordance with plan documents, company policies, and legal requirements.
• Participate in planning and implementing annual benefit premium renewal and ensure all premium changes are communicated to employees and updated in the HRIS system
• Assist with the planning and execution of the retiree annual enrollment process, including system updates, communication materials, and employee and vendor support
• Assist with Digital Benefit campaigns with insurance providers as needed
• Send weekly benefit interface files and/or manual change management via plan sponsor site for small plans.
•  Attend regular meetings with benefit and pension providers to monitor effectiveness of programs and identify potential risks
• Open short term and/or long term medical claims with third party provided, and coordinate the claims with HR Managers and Managers
• Reporting as needed
• Support and be back up for HRIS Manager

Qualifications

WHAT WE'RE LOOKING FOR

• Post-Secondary diploma or degree in a related field combined with a CPA designation or working towards the designation of PCP.
• Minimum of 3 years of processing payroll and efficiency with payroll related systems and at least 1 year of experience with benefits administration
• Strong knowledge of payroll legislation and best practices.
• Proficiency with payroll/HRIS/Time and Attendance/benefits administration type systems and Microsoft Office suite
• Lawson software knowledge is an asset.
• Proven ability to maintain confidentiality and handle sensitive information with the utmost discretion.
• High level of accuracy and attention to detail is essential with strong attention to detail.
• Problem solving, investigation and analyzing abilities.
• Effective communication and interpersonal skills to build collaboration with diverse stakeholders.
• Strong organizational and time management skills to handle multiple tasks concurrently as well as the ability to effectively prioritize to meet deadlines
• Ability to work independently as well as part of a team to foster a collaborative work environment.

Additional Information

AODA
We are committed to providing an inclusive and barrier-free recruitment process ensuring equal access to employment opportunities for candidates, including persons with disabilities. In compliance with Accessibility for Ontarians with Disabilities Act and Ontario Human Rights Code we will endeavour to provide accommodation to persons with disabilities in the recruitment process upon request. If you are selected for an interview and you require accommodation due to a disability during the recruitment process, please notify the hiring manager upon scheduling the interview of your requirements.