Payroll Analyst

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PacificSource is an equal opportunity employer.  All qualified applicants will receive consideration for employment without regard to status as a protected veteran or a qualified individual with a disability, or other protected status, such as race, religion, color, national origin, sex, sexual orientation, gender identity or age.

Diversity and Inclusion:  PacificSource values the diversity of the people we hire and serve. We are committed to creating a diverse environment and fostering a workplace in which individual differences are appreciated, respected and responded to in ways that fully develop and utilize each person’s talents and strengths.

Primary duties include reviewing multi-state payroll on a bi-weekly basis for accuracy and compliance with policies, reconcile all bi-weekly payroll deductions, prepare & review quarterly payroll tax filings for federal and multiple states, and prepare annual W2 reports. The Payroll Analyst communicates with individuals at all levels of the organization while maintaining confidentiality and professionalism.

Essential Responsibilities:

• Review and process multi-state payroll on a bi-weekly basis for over 1,900 employees.
• Process ad-hoc items including but not limited to: PTO cash-outs, retro adjustments and off-cycle payments.
• Respond to employee inquiries regarding all payroll related items.
• Reconcile and process payments for all payroll deductions on a bi-weekly basis.
• Calculate monthly internal commission payments due; manage communication and research on discrepancies.
• Review the bonus calculations from Workday for quarterly and annual payments.
• Prepare quarterly and annual payroll tax filings for federal and multiple states.
• Reconcile W-2 information and prepare annual W-2 reports for all employees.
• Work with Human Resources and Finance department to implement and maintain new departments, locations, regions, and other work tags within Workday. Maintain time keeping and other reporting as necessary within Workday.
• Assist with annual retirement plan and workers compensation audits.
• Prepare annual Health/Disability/FSA 5500 filings.
• Prepare various ad-hoc payroll reports and gather records.
• Assist in the implementation of regulation and compliance changes related to payroll requirements in all applicable states.

Supporting Responsibilities:

• Perform other duties as assigned.
• Handle confidential material in a professional manner and interact and communicate with individuals at all levels of the organization.
• Meet department and company performance and attendance expectations.
• Follow the PacificSource privacy policy and HIPAA laws and regulations concerning confidentiality and security of protected health information.

SUCCESS PROFILE

Work Experience: At least three (3) years of payroll or accounting experience performing similar duties, or a combination thereof. Experience processing complex internal sales commissions as part of payroll strongly desired. One year in a multi-state payroll internal processing environment preferred. Time-keeping administrator experience preferred. Workday experience preferred.

Education, Certificates, Licenses: Associates degree in Accounting, Finance or related field, or equivalent combination of education and experience required. Certified Payroll Professional designation a plus.

Knowledge: A comprehensive understanding of payroll and business practices. Ability to interpret and operationalize complex policies as they relate to payroll. Systems analysis and documentation skills. Ability to meet deadlines and maintain confidentiality. Excellent computer and communication skills. Experience with payroll processing and familiarity with federal and state payroll tax filing requirements.

Competencies

Adaptability

Building Customer Loyalty

Building Strategic Work Relationships

Building Trust

Continuous Improvement

Contributing to Team Success

Planning and Organizing

Work Standards

Environment: Work inside in a general office setting with ergonomically configured equipment. Travel is required approximately 5% of the time.

Skills:

Accountability, Collaboration, Communication (written/verbal), Flexibility, Listening (active), Organizational skills/Planning and Organization, Problem Solving, Teamwork

Our Values

We live and breathe our values. In fact, our culture is driven by these seven core values which guide us in how we do business:

• We are committed to doing the right thing.
• We are one team working toward a common goal.
• We are each responsible for customer service.
• We practice open communication at all levels of the company to foster individual, team and company growth.
• We actively participate in efforts to improve our many communities-internally and externally.
• We actively work to advance social justice, equity, diversity and inclusion in our workplace, the healthcare system and community.
• We encourage creativity, innovation, and the pursuit of excellence.

Physical Requirements: Stoop and bend. Sit and/or stand for extended periods of time while performing core job functions. Repetitive motions to include typing, sorting and filing. Light lifting and carrying of files and business materials. Ability to read and comprehend both written and spoken English. Communicate clearly and effectively.

Disclaimer: This job description indicates the general nature and level of work performed by employees within this position and is subject to change. It is not designed to contain or be interpreted as a comprehensive list of all duties, responsibilities, and qualifications required of employees assigned to this position. Employment remains AT-WILL at all times.